Marketing assistant/ receptionist

Are you the very best at follow-through?

Mega Lifesciences is looking for a Marketing Assistant/ Receptionist to work closely with the Product Managers in a fast-paced environment that will offer ample opportunities to learn and expand your experience and expertise.

Job Summary

As a Marketing Assistant, your key tasks include:

• Preparing accurate stock requests for Area Business Managers (ABMs), Medical Representatives, and key internal stakeholders.
• Performing random checks prior to dispatch via Lite Xpress (cycle shipments) to ensure completeness and accuracy.
• Checking liquidation documents and processing purchase orders with speed and precision.
• Collaborating closely with Product Managers on supplier allocations and alignment with Human Resources configurations.
• Coordinating timely pull-outs and dispatch of samplings/promats and Acknowledgement Receipts forms to ABMs.
• Monitoring delivery of items from suppliers to Lite Xpress through Product Managers and proactively updating Business Unit Heads on shipment status one week prior to dispatch.
• Ensuring on-time shipment end-to-end by coordinating schedules and removing roadblocks.
• Conducting monthly stock counts, maintaining inventory accuracy, and ongoing monitoring.
• Tracking liquidation and cash advances (CA) to ensure compliance and timely closure.
• Maintaining proper documentation and clear, professional email communication.

• Greet and assist visitors warmly, ensuring they are attended to promptly and professionally.
• Answer and direct incoming calls in a courteous and timely manner to relevant departments.
• Manage the reception area to maintain a clean, organized, and professional environment at all times.
• Receive and distribute correspondence, parcels, and deliveries efficiently.
• Handle visitor logs, ID checks, and security protocols to comply with company policies.
• And other tasks that may be assigned from time to time

Qualification & Experience

Applications are invited from interested candidates who meet the following criteria:

• Bachelor’s/College Degree in any course.
• Advanced proficiency in Microsoft Excel.
• Advantage: experience in logistics, data management, monitoring, and scheduling.
• Strong time management; organized and flexible approach to changing priorities.
• Demonstrated sense of urgency and dependable follow-through.
• Warm, courteous, and approachable personality.
• Highly responsible and dependable.
• Adaptable and able to work under pressure in a dynamic environment.

Skills & Knowledge

Your time management is strong, your communication is clear, and you collaborate smoothly with Product Managers, ABMs, and cross-functional partners. Above all, you operate with a strong sense of urgency and responsibility, ensuring nothing falls through the cracks.