Facilities Maintenance Coordinator

Role Overview: We are looking for a highly organized Facilities Maintenance Coordinator to handle the daily logistical needs of our building sites. In this role, you will act as the central point of communication between our site management and external service providers to ensure all facilities remain in peak condition.

Core Responsibilities:

• Logistics & Scheduling: Organize and track all facility upkeep tasks, ensuring both routine checks and urgent repairs are prioritized.
• Vendor Liaison: Serve as the primary contact for contractors and technicians, managing their schedules and service delivery.
• Process Compliance: Assist in the rollout of preventive maintenance schedules while ensuring all work meets basic safety and building regulations.
• Documentation: Maintain digital records of all maintenance history and asset updates using our internal Building Engines (BE) system.
• Administrative Support: Process purchase requests for quotes that have been greenlit by management.

Daily Activities:

• Monitor and distribute incoming service tickets via our CMMS.
• Follow up on pending repairs to ensure vendors meet deadlines.
• Distribute PO numbers to approved service providers and verify receipt.
• Help identify and onboard new service partners as the need arises.

What We’re Looking For:

• Foundational Knowledge: A general understanding of how building systems (like HVAC or electrical) function.
• Coordination Skills: Ability to juggle multiple requests and keep vendor schedules organized.
• Tech Literacy: Comfort using ticketing systems or CMMS software (specifically Building Engines).
• Communication: Clear verbal and written skills for effective vendor management.
• Background: At least 2 years of experience in a facilities support, maintenance coordination, or office operations role.