Manila - Office Assistant

This role involves overseeing office operations, ensuring compliance, and supporting overall office efficiency.

Key Responsibilities:

1. Inventory Management: Conduct a full inventory count at the end of every workday. Calculate expected inventory levels based on received shipments and withdrawals. Reconcile discrepancies and develop tools for accurate inventory tracking and reconciliation.
2. Stock Withdrawal Verification: Ensure that stock withdrawals match the pick lists, verifying the accuracy of all withdrawals.
3. Returned Stock Management: Monitor returned stock, ensuring proper processing and storage in accordance with company protocols.
4. Warehouse Operations: Oversee the day-to-day operations of the warehouse, identifying areas for improvement and implementing necessary changes to optimize workflow.
5. Permit Acquisition: Obtain all necessary permits for incoming shipments to ensure compliance with local regulations and smooth operations.
6. Financial Management: Deposit collections and prepare daily sales and deposit reports. Ensure timely and accurate documentation of all financial transactions.
7. Invoice and Receipt Reconciliation: Reconcile invoices with official receipts daily, ensuring accuracy and completeness. Properly file invoices and receipts in an organized system for easy access.
8. Premises Maintenance: Ensure the office premises are properly cleaned and well-maintained, adhering to hygiene and safety standards.
9. Additional Tasks: Take on other responsibilities as assigned by management to support office operations.

Key Requirements:

• Strong attention to detail with a focus on accuracy and accountability.
• Ability to take initiative and identify areas for process improvement.
• Strong organizational and time management skills.
• Excellent communication skills, both written and verbal.
• Ability to work independently and as part of a team.
• Basic understanding of inventory management, warehouse operations, and financial reporting.
• Ability to rapidly learn required skills.
• Proficient in Microsoft Office or similar tools for reporting and tracking purposes.
• Good penmanship.

Initiative and Process Improvement:

• Proactively suggest and implement improvements to existing office processes, aiming to streamline operations and increase efficiency.
• Maintain compliance with company policies, regulations, and industry standards, ensuring all practices align with current procedures.

If you are looking for a dynamic role where you can contribute your skills, take initiative, and grow within an organization, we encourage you to apply!

Candidates living close to Palanan, Makati City will be prioritized.