[ref. l62053600] HR Assistant
World Central Kitchen Makati Full-time
Job Description:
Position Title: HR AssistantDepartment: Human Resources
Reports To: HR Manager
Location: Makati
Employment Type: Full time
Job Summary:
The HR Assistant is responsible for managing and maintaining accurate and up-to-date employee records, ensuring compliance with legal and organizational requirements. This role requires meticulous attention to detail, confidentiality, and the ability to manage multiple tasks efficiently.
Key Responsibilities:
- Employee Records Management:
- Maintain and update employee records in both digital and physical formats.
- Ensure accurate documentation of employee details, including contracts, personal information, performance reviews, and disciplinary records.
- Conduct periodic audits of employee records to ensure compliance and accuracy.
- Compliance and Reporting:
- Ensure all employee records comply with labor laws and organizational policies.
- Prepare reports and summaries for management on employee demographics, turnover rates, and other HR metrics.
- Assist in preparing documents for audits and inspections.
- HR Systems Management:
- Update and maintain HR software with current employee data.
- Troubleshoot and resolve issues related to HR systems.
- Train staff on the use of HR systems as needed.
- Data Confidentiality:
- Maintain the confidentiality and security of employee records.
- Implement best practices for secure storage and handling of sensitive information.
- Support HR Processes:
- Assist in onboarding and offboarding processes by preparing necessary documents.
- Coordinate with other HR team members to ensure seamless record integration for payroll, benefits, and training.
Qualifications:
- Bachelor’s degree in Human Resources, Business Administration, or a related field.
- At least 2 years of experience in HR administration or a similar role.
- Proficiency in HR systems and Microsoft Office Suite.
- Excellent organizational and time management skills.
- Strong attention to detail and confidentiality.
Key Competencies:
- Analytical and problem-solving skills.
- Communication and interpersonal skills.
- Ability to manage multiple tasks efficiently.
- Knowledge of labor laws and HR best practices.
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