Administrative Assistant

• Perform duties within strict timelines.
• Ensure accuracy of information and correctness of quotation calculations.
• Maintain clear, concise communication both internally and externally.
• Create briefs using the Company's Connect System.
• Process orders in the system as needed.
• Follow up with suppliers to ensure timely and complete pricing.
• Complete and upload necessary client documentation into the system.
• Take orders through the Company's Connect System, ensuring all relevant documentation (Client PO, SAP, and other documents) are uploaded correctly and fully.
• Maintain accurate and legible customer files and records.
• Assist with preparing client management information reports, documentation, and WIP logs as needed.
• Manage incoming purchase orders and update the shared PO tracker.
• Assist with onboarding new suppliers in accordance with the Company's procurement procedures.
• A minimum of 1-2 years of administrative experience is required for this position.

Skills Required:

• To have a strong team attitude
• Excellent oral and written communication skills
• First class, effective organizational skills
• A pro-active approach to managing projects
• Experience of working as part of a team
• A keen eye for detail and an understanding of budget restraints
• Ability to work under pressure whilst maintaining a cool outlook
• A personable and professional character that will allow you to build client rapport
• The confidence to give clients trust in your work
• Excellent knowledge of MS Office particularly power point and excel
• Proficiency in Excel including basic formulas is essential for this role.
• Excellent problem-solving ability
• Enthusiastic and passionate
• Good time-management skills

Our goal is to cultivate a productive and inclusive atmosphere that represents various cultures and groups, where everyone is given an equal opportunity to thrive.

Your needs and preferences are important to us, and we are committed to ensuring an equitable and accessible recruitment process. If you feel you need any reasonable adjustments to be made in order to apply for a vacancy at Link, please contact us at [email protected].

• A Bachelor's degree is the minimum educational qualification required for this position.