Executive Assistant

Key Roles and Responsibilities:

• Provide administrative and executive support to company executives and management
• Manage executive calendars, meetings, appointments, travel arrangements, and schedules
• Prepare reports, presentations, correspondence, meeting minutes, and other business documents
• Handle confidential documents, communications, contracts, and company records
• Monitor executive priorities, deadlines, and follow-up tasks to ensure timely completion
• Coordinate with clients, suppliers, contractors, project teams, and internal departments regarding operational and project-related matters
• Assist in project monitoring, scheduling, documentation, and operational coordination
• Handle email correspondence, phone calls, and inquiries professionally
• Support procurement, billing, permit processing, and other administrative or operational requirements
• Monitor office supplies and ensure smooth day-to-day office operations
• Maintain professionalism and confidentiality in handling sensitive company matters
• Perform other administrative and operational tasks assigned by management

Qualifications:

• Graduate of Business Administration, Management, Office Administration, Engineering-related courses, or any relevant field
• Experience as an Executive Assistant, Administrative Assistant, or similar role is an advantage
• Fresh graduates with strong organizational and communication skills are welcome to apply
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook)
• Strong communication, coordination, and interpersonal skills
• Highly organized, detail-oriented, and capable of multitasking
• Strong sense of professionalism, initiative, and responsibility
• Able to communicate effectively with clients, executives, and different levels of personnel
• Highly dependable, resourceful, and trustworthy
• Able to work in a fast-paced and dynamic environment
• Experience in construction, engineering, or solar industry is an advantage