Purchasing Officer

Upgrade Energy Philippines (UGEP), a leading renewable energy company in the Philippines focused on delivering high-quality and cost-competitive solar energy and energy efficiency projects, is looking for a proactive and results-driven Purchasing Officer to join our dynamic team.

Job Summary

The Purchasing Officer is responsible for managing the procurement process, ensuring timely acquisition of goods and services while maintaining cost efficiency and compliance with company policies. The role involves preparing purchase orders, monitoring procurement costs, coordinating payment processes, managing supplier documentation, and working closely with the Finance Department to ensure smooth financial transactions.

• Prepare, review, and issue Purchase Orders (POs) accurately and promptly.
• Verify purchase requests and ensure supporting documents are complete before processing.
• Prepare and submit Requests for Payment (RFP) with complete and accurate documentation.
• Coordinate with the Finance Department regarding payment processing, payment status, and resolution of invoice discrepancies.
• Track supplier invoices and ensure timely processing of payments.
• Compile, organize, and maintain warranty certificates and other supplier-related documents for future reference and claims.
• Maintain accurate procurement records, including purchase orders, supplier quotations, invoices, contracts, and warranties.
• Monitor delivery schedules and coordinate with suppliers to ensure on-time delivery of goods and services.
• Resolve supplier issues related to pricing, quality, delivery, and documentation.
• Ensure procurement activities comply with company policies, procedures, and internal controls.
• Prepare procurement and cost monitoring reports for management as required.
• Build and maintain professional relationships with suppliers and internal stakeholders.

• Bachelor's degree in Business Administration, Supply Chain Management, Accounting, or a related field.
• At least 1–3 years of experience in purchasing, procurement, or supply chain operations.
• Knowledge of procurement processes, purchase order management, and supplier coordination.
• Familiarity with Requests for Payment (RFP), invoice verification, and payment processing.
• Proficient in Microsoft Office applications, particularly Excel; experience with ERP or procurement systems is an advantage.
• Strong analytical, organizational, and negotiation skills.
• Excellent communication and coordination skills, particularly in working with Finance and suppliers.
• High level of accuracy, integrity, and attention to detail.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

WHAT WE OFFER:

• Competitive salary.
• 1 day work from home upon third month of employment.
• Benefits including leave entitlements, 13th-month pay, annual performance bonus, health insurance, and all mandatory statutory benefits.
• Opportunity to learn and grow in a truly supportive, collaborative, dynamic, and diverse environment.