Administrative Assistant
Outsourced Quality Assured Services Inc. Quezon City Full-time
Job Title: Administrative Assistant – Data Entry & Regulatory Support
Location: Hybrid (twice a week onsite)
Location: Hybrid (twice a week onsite)
Reports To: Operations/Compliance Team
About the client:
Lleading building certification company providing building approvals and inspection services across Australia. We partner with builders, developers, and homeowners to streamline the certification process, ensuring full compliance with local building regulations.
Role Overview:We're seeking a detail-oriented Administrative Assistant to support our certification team with data entry and administrative processes. The ideal candidate will play a key role in ensuring smooth lodgment and tracking of building applications, certificates, and property documentation across relevant regulatory portals.
Key Responsibilities:- Accurately enter new job details into internal systems
- Perform property searches and extract required planning/building data
- Lodge applications, approvals, and certificates through regulatory portals (e.g., local councils, state planning systems)
- Upload inspection bookings and related documentation into internal systems
- Organize and file email correspondence and project documentation
- Send follow-ups and status updates to internal stakeholders or clients
- (Optional) Assist in reviewing certificates for completeness and accuracy, under supervision
- 1+ years of experience in administrative or data entry roles, preferably in property, construction, or certification industries
- Strong written English and communication skills
- High attention to detail and accuracy in data handling
- Familiarity with Australian regulatory portals (preferred but not essential)
- Comfortable using CRMs, document management tools, and Excel
- Self-motivated, dependable, and able to meet deadlines with minimal supervision
- Full-time, Monday to Friday
- Alignment with AEST preferred but can be flexible depending on team structure
- Background in property, building certification, or compliance administration
- Experience working with Australian clients or regulatory bodies
- Ability to quickly learn new platforms or portals
- HMO
- Equipment provided
- Signing Bonus
Quezon City
SEC Administrative Assistant II in NCR
For full job description please see PDF file on Civil Service Commission site by clicking on this job ad. To apply, please kindly follow the procedure described in the PDF file....
Taguig, 15 km from Quezon City
and handling general ledger or expense accounts of a particular business line
• Interact with other Administrative Assistants, internal partners, external customers, and experienced level leaders across the organization
Qualifications/Requirements
Required...
NTT Singapore Pte LtdQuezon City
Demonstrates proven organizational skills to compete all priorities.
• Intermediate to advance MS Office skills, Excel, Access
• Flexibility with schedules as required to meet payroll deadlines.
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