Accounts Payable Associate (Night Shift - Hybrid | US AP)

Our world-class Net Promoter Score of 75 reflects our commitment to excellence and client satisfaction.

Our people-first approach has earned us the Great Place To Work Certification three times, and as a B Corp Certified company, we’re dedicated to making a positive impact not just in business, but in the communities we serve.

With a highly engaged and innovative team, we don’t just optimize processes, we also create meaningful change.

Details:

• Work Shift: Night Shift
• Work Setup: Hybrid (2-4x a month onsite)
• Office Address: 9/F SCMC Mall of Asia Arena Annex (MAAX) Building, Pasay, 1300

About the Role

This is an excellent opportunity for a finance professional looking to learn within a dynamic and collaborative environment.

Key Responsibilities:

• Process and review vendor invoices for accuracy, proper authorization, and compliance with company policies
• Match contracts and invoices to ensure billing accuracy and contractual compliance
• Prepare and support payment runs (ACH, wire, and check), including validation of payment details prior to release
• Reconcile vendor statements, investigate discrepancies, and resolve payment disputes promptly.
• Monitor AP aging reports and follow up on outstanding balances
• Assist with month-end close activities
• Collaborate cross-functionally with procurement, finance, and operations teams to resolve issues and improve processes
• Support internal and external audits by providing documentation and reports as needed
• Identify opportunities for process improvements within the AP function
• Manage internal invoice approval processes, including following up with purchasing managers.
• Assist in the onboarding and maintaining vendors and independent contractor records in Oracle NetSuite, ensuring complete documentation and accurate setup.
• Assist in monthly credit card and bank reconciliation processes, reviewing all activity and ensuring accurate posting within the general ledger.
• Assist in implementing AI functionalities throughout multiple systems to support automated workflows.

Requirements:

• 2+ years of experience in accounts payable or a related accounting function
• Strong attention to detail with a high degree of accuracy in data entry and financial record-keeping
• Strong written and verbal communication skills; comfortable liaising with vendors and internal stakeholders
• Proficiency in Microsoft Office Suite, particularly Excel
• Ability to manage high invoice volumes while meeting deadlines in a fast-paced environment
• Solid understanding of AP processes, general ledger coding, and basic accounting principles
• Strong organizational and project management skills
• Demonstrated ability to work effectively as part of a team

• Experience with Oracle NetSuite (strongly preferred)
• Familiarity with multi-entity or multi-currency AP environments
• Bachelor's degree in Accounting, Finance, or a related field