Secretary - Editor's (Content Creation)

Company: White Key Marketing

About Us

We're looking for a skilled Secretary Content Creation to join our team, supporting the Head of Content in day-to-day operations and communications of the content department.

Role Overview

You'll play a pivotal role in streamlining content operations while maintaining the high standards that White Key Marketing is known for.

Key Responsibilities

Communication Management:

• Handle the majority of client and internal communications via WhatsApp and email on behalf of the Head of Content
• Conduct phone calls for internal communications and follow-ups with team members
• Summarize communications and identify new tasks requiring attention, and logging information as necessary in Notion

Content Workflow Coordination:

• Verify that content from shoots is properly uploaded and linked in Notion
• Follow up with content creators to ensure timely content uploads using our follow-up sequence SOPs
• Perform data entry for content uploads in Notion system
• Assign content edits to editor VAs and adjust editor team tasks to manage workload distribution

Quality Control & Creative Direction:

• Conduct quality control reviews of edits to ensure alignment with shoot briefs and creative vision
• Verify that all content meets technical standards including colour grade, stabilization, storytelling, pace of edit, and style
• Create detailed shoot briefs that outline content creation and editing direction
• Maintain a creative eye while ensuring high accuracy and technical precision

Project Management:

• Handle urgent edit requests and facilitate workload adjustments as necessary
• Demonstrate flexibility and adaptability in managing ad-hoc tasks for development and non-standard content department issues
• Apply a systems and optimization-first mindset to improve departmental efficiency

Skills & Qualifications

Technical Skills:

• Proficiency in Notion for project management and data organization
• Knowledge of LLMs, AI, and automation tools (highly desirable)
• Knowledge of Adobe Creative Suite (Premiere Pro, Lightroom, Photoshop, After Effects) is desirable
• Experience with DaVinci Resolve for video editing workflows is desirable

Experience:

• Secretary or executive assistant experience preferred
• Portfolio of creative work required
• Experience in content production or creative agencies is a plus

Personal Qualities:

• High accuracy and attention to technical detail
• Strong creative eye as a secondary skill set
• Quick learning ability with a systems and optimization mindset
• Excellent communication skills for remote collaboration
• Flexibility and adaptability to handle diverse tasks
• Strong organizational and time management skills

Education:

• Formal education requirements flexible
• Secretary or executive assistant experience strongly preferred
• Relevant certifications in creative software are a bonus