External Affairs Office Staff

Job Description:

The External Affairs Office Staff supports the Vice President/Director for External Affairs in strengthening institutional partnerships, managing internationalization initiatives, and preparing SBLC’s documentation for compliance and global competitiveness.

Key Duties and Responsibilities:

• Assist in identifying, initiating, and maintaining partnerships with academic institutions, industry partners, NGOs, and international organizations.
• Draft and process Memoranda of Agreement (MOA), Memoranda of Understanding (MOU), and related documents.
• Monitor, evaluate, and document partnership outcomes.

• Facilitate communications with CHED, DepEd, TESDA, Bureau of Immigration, and other agencies.
• Prepare and submit reports required for accreditation and compliance (e.g., PAASCU, ACSCU, AUN-QA).

• Gather, organize, and analyze institutional data relevant to global ranking frameworks (e.g., WURI, THE Impact Rankings, QS).
• Assist in drafting write-ups, narratives, and evidence-based reports for ranking submissions.
• Coordinate with academic departments, research units, and extension offices to collect required data.
• Track submission timelines, ensure timely compliance, and maintain institutional archives of ranking reports.

• Draft official letters, press releases, and communication materials for external stakeholders.
• Contribute to institutional branding and promotion in local and international platforms.
• Document and publish reports of external affairs activities.

• Support implementation of community extension projects and CSR initiatives.
• Assist in organizing international benchmarking visits, student/faculty exchange programs, and joint research collaborations.

• Assist in planning, coordinating, and documenting external events such as conferences, seminars, and institutional visits.
• Handle logistics, invitations, and follow-up communications.

• Maintain updated databases of partner institutions, linkages, and ranking submissions.
• Ensure proper documentation, record-keeping, and retrieval of external affairs files.
• Perform other related duties as assigned by the External Affairs Head or the School Administration.