Accounts Payable Specialist

IMPORTANT: MUST BE WILLING TO WORK AT OUR OFFICE IN AYALA AVENUE, MAKATI CITY

CAN START ASAP

FRESH GRADUATE IS FREE TO APPLY

Accounts Payable Specialist (or Accounts Payable Associate)

Job Objective / Purpose: To ensure accurate and timely processing of all company payables while maintaining strong internal controls and positive relationships with vendors.

Key Responsibilities:

1. Invoice Processing:

• Review and verify invoices and payment requests.
• Match invoices to purchase requests and delivery receipts.
• Ensure approvals are obtained before processing.

1. Payments:

• Prepare checks or initiate online bank transactions.
• Monitor due dates and ensure timely payments to avoid penalties or late charges.
• Record payments accurately in the accounting system.

1. Vendor Management:

• Maintain updated vendor records.
• Address vendor inquiries and reconcile vendor statements.

1. Reconciliation and Reporting:

• Reconcile accounts payable transactions and prepare AP aging reports.
• Assist in month-end and year-end closing activities.

1. Compliance & Documentation:

• Ensure compliance with BIR regulations (e.g., VAT, withholding tax).
• File and maintain proper documentation for audit purposes.

Qualifications:

• Bachelor’s degree in Accountancy, Finance, or a related field.

• At least 2 years of relevant experience in Accounts Payable or general accounting.

• Familiarity with accounting software (e.g., QuickBooks, Xero, SAP, or local ERPs).
• Strong attention to detail and organizational skills.
• Basic understanding of Philippine tax regulations (e.g., VAT, EWT, 2307).
• Ability to manage time and meet deadlines.
• Professionalism in dealing with vendors and internal departments.

• MS Excel (intermediate proficiency preferred)
• Quickbooks/ Xero/ Zoho Books accounting system used by the company
• BIR eFPS

Reporting Line: Reports directly to the Accounting Manager or Finance Manager (depending on the org chart).

Work Setup: on-site in Makati office