Executive Assistant

The right candidate brings strong written English, sound judgment, and the professionalism to represent a senior executive's office with warmth and discretion.

Key Responsibilities:

• Run the CEO's calendar with strategic judgment, prioritizing and coordinating complex scheduling across internal leadership, board members, external partners, funders, and stakeholders
• Draft, edit, and prepare correspondence, briefings, presentations, and talking points for the CEO, keeping every communication accurate, professional, and true to the CEO's voice
• Coordinate logistics and materials for Board of Directors meetings, including scheduling, agenda preparation, document compilation, and minute-taking
• Look after the CEO's travel arrangements, expense reporting, and logistical needs with accuracy and efficiency
• Serve as a knowledgeable first point of contact for the CEO's office, fielding inquiries and routing communications professionally
• Support senior leadership coordination, including scheduling all-staff meetings, leadership retreats, and cross-functional gatherings
• Track and follow up on action items, commitments, and key deliverables, keeping leadership informed and holding things accountable
• Treat sensitive and confidential information with the highest level of professionalism at all times
• Provide administrative support to members of the senior management team as directed, spanning communications, donor administration, and coordination across departments

Mandatory Skills:

• 4+ years providing executive-level administrative support, ideally to a C-suite or senior leader
• Proficiency with Microsoft 365, including Outlook, Teams, SharePoint, and Planner
• Exceptional organizational and time management skills, able to balance competing priorities in a fast-paced environment
• Strong written communication skills, including experience drafting executive correspondence and preparing polished documents
• Excellent spoken English and a professional phone manner
• A high degree of professionalism, discretion, and sound judgment when handling confidential information
• Dependable, detail-focused, and able to work independently
• Strong communication skills and the ability to collaborate with multiple stakeholders

Preferred Skills:

• Experience supporting executive leadership in a nonprofit or advocacy organization
• Familiarity with board governance and nonprofit board meeting coordination
• Experience with project management tools such as Planner, Asana, or Monday.com
• Able to handle several projects and priorities at once
• Experience coordinating across a distributed or multi-department team

If you take pride in keeping executives organized and operations running smoothly, this role is a great fit.