Executive Legal Assistant - Makati

The Executive Assistant will provide comprehensive administrative and operational support to the Business Unit Head of the Property Group. This role demands a highly organized, detail-oriented professional capable of managing diverse responsibilities and ensuring the efficient execution of business processes.

• Review and route documents for approval and signature of the Business Unit Head
• Monitor and evaluate existing systems and procedures across operating units
• Recommend improvements to systems and procedures when necessary
• Review legal documents including:
• Joint Venture Agreements
• Deeds of Absolute Sale
• Lease Agreements
• Service Agreements (Security, Janitorial, Pest & Termite Control, Repairs & Maintenance)
• Review financial reports submitted by the Accounting and Finance departments
• Review Monthly Business Review materials and EXECOM/MANCOM meeting documents
• Attend monthly MANCOM meetings, take and transcribe minutes, and monitor follow-up actions
• Coordinate instructions from the Business Unit Head to operating unit heads
• Monitor property collection and occupancy rates
• Oversee implementation of company rules and regulations within the Property Group

• Prepare correspondence, memorandums, reports, and other documents
• Schedule meetings and appointments
• Safekeep files related to Property Group concerns
• Manage travel logistics for executives (accommodation, transportation, meals)
• Monitor office supplies for the executive office
• Conduct property inspections as needed
• Perform other related duties as assigned by the Business Unit Head

• Bachelor’s degree in Business Administration, Management, Legal Studies, or related field
• Minimum of 3 years of experience in executive support, property management, or administrative roles
• Strong understanding of legal and financial documentation
• Excellent organizational and multitasking abilities
• Strong written and verbal communication skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Ability to work independently and maintain confidentiality
• Willing to work onsite in Makati City
• Available to start immediately