Bidding Assistant (Government Sales Operations Assistant)

JOB OVERVIEW:

The Sales Operations Assistant (Government) provides administrative, operational, and coordination support to the Government Sales Team. This role ensures that all sales activities—particularly those involving government accounts—are organized, documented, and executed efficiently.

The position plays a critical role in tracking pipelines, monitoring bid requirements, maintaining documentation, and supporting compliance with government procurement processes.

JOB RESPONSIBILITIES:

1. Sales Coordination & Support

• Assist the Government Sales Lead and Key Account Managers in day-to-day sales activities
• Schedule meetings, prepare materials, and track follow-ups with clients
• Support client communication and coordination when needed

1. Pipeline & Data Management

• Maintain and update sales trackers, CRM systems, and pipeline reports
• Monitor sales progress, deadlines, and account status
• Prepare regular reports on sales activities, opportunities, and performance

1. Bid & Documentation Support

• Assist in the preparation and organization of bid documents (RFP/RFQ requirements)
• Ensure completeness and proper filing of eligibility, technical, and administrative documents
• Track submission deadlines and compliance requirements

1. Compliance & Administrative Tasks

• Ensure all sales documentation aligns with government requirements (e.g., PhilGEPS, RA 9184)
• Organize and maintain digital and physical records of proposals, contracts, and client files
• Support audit readiness and documentation requests

1. Cross-Functional Coordination

• Coordinate with:
• Bid & Proposal Specialist for documentation requirements
• Solutions Engineer for technical inputs
• Finance/Admin for required documents and approvals
• Ensure smooth internal communication and alignment

JOB QUALIFICATIONS:

• Bachelor’s Degree in Business Administration, Marketing, Management, or related field
• At least 1–2 years experience in administrative, sales support, or operations role
• Experience in handling documentation and coordination tasks
• Familiarity with government procurement processes (PhilGEPS, RA 9184) is an advantage
• Proficient in Microsoft Office / Google Workspace (Sheets, Docs, Drive)
• Experience with CRM tools is a plus

PERSONAL ATTRIBUTES:

• Highly organized with strong attention to detail
• Reliable and able to manage multiple tasks and deadlines
• Proactive and responsive in supporting team requirements
• Strong communication and coordination skills
• Trustworthy in handling sensitive documents and information
• Able to work in a fast-paced, deadline-driven environment