WFH Operations & Business Support Coordinator

Job Overview:

You'll work closely with the business owners to keep daily operations running smoothly while supporting new projects and business growth.

Schedule:

Monday - Friday, 9:00 AM - 6:00 PM PST, with 1 hour unpaid break (40 work hours per week)

Responsibilities:

• Provide day-to-day administrative and operational support across multiple businesses.
• Research and source vehicles across the U.S. based on acquisition criteria.
• Contact dealerships to verify availability, pricing, and negotiate where appropriate.
• Coordinate vehicle inspections, transportation, and delivery logistics.
• Track vehicle purchases from sourcing through final delivery.
• Support short-term rental operations, including guest communication, maintenance coordination, and vendor scheduling.
• Coordinate cleaners, contractors, and maintenance providers.
• Monitor property inventory and operational readiness between guest stays.
• Assist with invoicing, billing follow-ups, expense tracking, and general administrative tasks.
• Conduct research for new projects, vendors, products, and business opportunities.
• Communicate professionally with clients, vendors, and service providers.
• Help improve workflows, document processes, and identify operational efficiencies.
• Manage multiple projects simultaneously while ensuring deadlines are met.
• Prepare reports, maintain organized records, and provide regular progress updates.
• Take ownership of new responsibilities as the business continues to grow.

Requirements:

• 3+ years of experience in operations, project coordination, executive assistance, business support, or a similar role.
• Strong administrative, organizational, and project coordination skills.
• Excellent written and verbal English communication skills.
• Confident making outbound calls and communicating with vendors and service providers.
• Ability to manage multiple priorities with minimal supervision.
• Strong research, problem-solving, and critical thinking abilities.
• High attention to detail and excellent follow-through.
• Comfortable working in a fast-changing environment where responsibilities evolve over time.
• Proficient with Google Workspace, Microsoft Office, and common online business tools.
• Experience in property management, logistics coordination, procurement, or hospitality is highly preferred.
• Experience supporting founders, small businesses, startups, or family offices is a plus.

What Our Client Is Looking For:

• Highly organized and dependable.
• Self-starter who takes initiative without waiting for direction.
• Comfortable wearing multiple hats.
• Process-oriented with a continuous improvement mindset.
• Professional, resourceful, and solution-focused.
• Thrives in a dynamic, entrepreneurial environment.

Independent Contractor Perks:

• Permanent work from home
• Immediate hiring
• Health Insurance Coverage for eligible locations

Note:

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.