Finance and Administration Officer
The role is best suited to a proactive and well-organised team player with experience in project administration, financial management, logistic coordination and who is interested in a dynamic development program.
About the Role
The Finance and Administration Officer (FAO) plays a key role within the Country and Regional Teams based in Manila, delivering operational support across finance, administration, logistics, accounting, and human resources. The FAO works collaboratively with project and operational staff, including four country and two regional team members based in Manila.The FAO reports to the Country Manager, is responsible for supervising the Finance and Administration Assistant (FAA), and works closely with the Bangkok-based Operations Manager to ensure effective and efficient project delivery.
The role is best suited to a proactive and well-organised team player with experience in project administration, financial management, logistic coordination and who is interested in a dynamic development program.
About the program
ASEAN–Australia Counter Trafficking (ASEAN-ACT) continues Australia’s long-running collaboration with ASEAN and its Member States to end human trafficking in the region. The program is a 10-year investment (2018 to 2028) principally working to strengthen the justice sector response to trafficking in persons, while advancing the rights of victims.The program has established partnerships with government agencies, civil society, and business. We engage with all 10 ASEAN Member States in some capacity and have national-level programming in Cambodia, Lao PDR, the Philippines, Thailand, and Vietnam.
We are establishing programming in Indonesia, and it is currently on hold in Myanmar.
ASEAN-ACT supports ASEAN Member States to integrate gender equality, disability and social inclusion (GEDSI) and protect the rights of victims of trafficking. The program has developed GEDSI and victim rights strategies to provide a conceptual framework and practical implementation approach to analyse and respond to GEDSI and victim rights challenges in countering trafficking.As a core component of the program, specific projects and activities to advance GEDSI and victim rights have been designed and are being implemented in collaboration with ASEAN-ACT's partners and stakeholders.
Specific Duties
The Finance and Administration Officer will be responsible for:
Project Financial Management- Supporting budget management, financial reporting, cash and bank transactions, and ensuring timely data entry in the accounting system. Coordinating monthly financial reports, reconciliations, and responding to audit requirements.
- Compliance and Internal Controls: Ensuring adherence to organisational policies, internal controls, and procedures outlined in the Operations Manual.
- Cash and Fund Management: Managing petty cash, fund requests, and coordinating with banks on relevant transactions
- Overseeing office supplies, asset management, procurement processes, and insurance arrangements.
- Maintaining accurate and organised financial and administrative records, ensuring timely digital filing and backups.
- Supporting travel arrangements, workshops, and other program-related activities in coordination with relevant teams.
- Supervise, support and empower the Finance and Administration Assistant.
- Champion victim rights and GEDSI across all project activities and promote culturally sensitive and respectful communications, and comply with DT Global’s policies and procedures.
- Other duties as directed by the Country Manager.
- Bachelor's degree in a relevant field (e.g. accounting, financial management, business administration, project management).
- Demonstrated experience in financial management, administration, and coordination, including preparing budgets, month-end reporting, and the ability to plan and meet deadlines.
- Experience in organising meetings and events including arranging travel and logistics.
- Good interpersonal, teamwork and communication skills and able to maintain good relationships with colleagues and external counterparts and stakeholders.
- Ability to work under pressure whilst ensuring accuracy and high attention to detail; and
- Competent information technology skills.
How to Apply
Click the 'Apply Now' button. Interested applicants must submit:
- Cover letter
- Curriculum vitae
- Names and contact details of three professional referees (note we will inform you prior to contacting referees provided)
- Current or expected salary
Click on the link or copy-paste it to access the full Terms of Reference for this position: https://bit.ly/PhilFAO
APPLICATIONS CLOSE Sunday, 18 May 2025 18:00 pm (MNL time)
ASEAN-ACT is committed to achieving workplace diversity in terms of gender, nationality, and culture. Individual from minority groups, indigenous groups, people with a disability, women and ASEAN nationals are strongly encouraged to apply.
All applications will be treated with the strictest confidence.
Due to the expected volume of applications, only candidates under positive consideration will be notified.
About DT Global
DT Global is shaping a future where sustainable development and innovation empower individuals, communities, and nations. We work in partnership with local stakeholders to foster inclusive prosperity, social equity, and environmental stewardship.Our global team of 2,500 staff and experts work in over 90 countries to solve complex problems in the peacebuilding, governance, economic development, environment, and human development sectors. With a track record of technical excellence and more than 60 years of international development experience and relationships, we deliver innovative solutions that transform lives.
For more information, please see www.dt-global.com
DT Global is committed to child protection and safeguarding the welfare of children in the delivery of our international development programs. We are committed to Safety and the Prevention of Sexual Abuse and Harassment (PSEAH), and bribery prevention.DT Global is an equal opportunity employer and we encourage women, men, people with diverse backgrounds and people living with disabilities to apply. This program is funded by the Australian Government and Managed by DT Global.