Legal Executive Assistant for Kelley - Looking for a Unicorn!

I’m Rhino Julie, and I LOVE building super teams to service our clients' needs.

If you love a challenge, love problem solving, love working with others (and also love working by yourself LOL), and it makes you happy when you overdeliver for clients, I want you on my team!

My promise to you:

I provide a FUN working environment.

We are constantly learning new things.

We are a team who wants to be the best at what we do, which means you have the BEST teammates.

I ALWAYS pay on time.

I treat all of my team members with respect and love.

Client Overview:

Kelley is an amazing attorney. She is looking for a legal executive assistant with extremely high attention to detail who can help her with daily administrative tasks.

Client Requirements:

• Must be able to work 8am-5pm Mountain Time (US) (you'll have a 1-hour break everyday)
• Must be able to work 40 hours weekly
• Must have experience as an Executive Assistant or relevant administrative role.
• Must be willing to use a time tracker
• Must have excellent organizational and time-management skills.
• Must be able to quickly learn processes and software
• Must be able to follow detailed instructions
• Must be able to handle repetitive tasks with EXCEPTIONAL attention to detail and accuracy
• Must be super organized
• Experience doing paralegal work is nice to have

Responsibilities/Tasks:

Must-Have Experience (Responsibilities You Must Be Proficient In):

These are the tasks the VA needs to handle independently and confidently from day one:

Executive Assistance:

• Learn and manage various office processes and software tools provided by the firm.
• Set out-of-office reminders
• Send follow-up emails and meeting reminders to clients
• Firm Calendar Management and Scheduling
• Help respond to inquiries
• Email and inbox management
• Provide strategic support by anticipating needs and potential outcomes

Administrative Assistance:

• Assist with drafting and e-filing of pleadings
• Assist with invoice preparation and management
• Management of case-related documents and exhibits
• Adding and verifying client expenses for invoicing purposes

Pay and Benefits:

• Competitive hourly rates
• Wellness package
• Squad Breaks (paid time off)
• Quarterly performance bonuses
• Holiday and year-end bonuses
• Annual appraisal

Our super cool hiring process:

• We have real people communicating with you and looking at your application!
• We PAY you to take a Paid Test for the client you're applying for to make sure you like the job and you have the skills for it.
• At any time, you can check out the other clients we have and ask to take Paid Tests for them, as well!

So we appreciate your help in preparing your details to present to our clients.