Senior Accounts Payable Specialist (US GAAP + RAMP)

Work Location: Cyberscape Alpha, Ortigas Center, Pasig City (Remote)

What is your mission?

We are looking for a Senior Accounts Payable Specialist to own the full accounts payable process from invoice receipt to payment while ensuring accuracy, compliance, and operational efficiency. The ideal candidate has extensive experience in high-volume AP, inventory-related accounting, vendor management, and ERP platforms, with the ability to work independently in a fast-paced, multi-entity environment supporting U.S.-based operations.

You will provide the best service to our partner brands by performing these tasks:

• Lead and develop the accounting team, ensuring strong performance, accountability, and continuous improvement
• Manage the full accounts payable lifecycle, including invoice intake, validation, approval routing, posting, and payment processing
• Process high-volume vendor invoices accurately and ensure timely payments
• Review invoices for GL coding, cost center allocation, payment terms, and supporting documentation
• Process vendor payments through ERP systems and Ramp, including ACH, wire transfers, checks, and PayPal
• Perform three-way matching of purchase orders, invoices, and inventory receipts
• Manage inventory-related AP transactions, freight invoices, and inventory liability reconciliations
• Reconcile vendor statements, resolve invoice discrepancies, and maintain vendor relationships
• Set up and maintain vendor records, including W-9, W-8, banking information, and compliance documentation
• Support month-end close, including AP accruals, journal entries, reconciliations, and reporting
• Assist with 1099 preparation, audit requests, and ensure compliance with U.S. GAAP
• Collaborate with Operations, Logistics, Purchasing, Marketing, and Finance teams to resolve invoice and inventory issues
• Drive process improvements, automation initiatives, and workflow efficiencies
• Maintain accurate financial records and ensure compliance with company policies and accounting standards

• Bachelor's degree in Accounting, Finance, or a related field.
• Minimum 5 years of progressive experience specializing in Accounts Payable, preferably in a senior-level role.
• Experience supporting large consumer products, consumer packaged goods, retail, manufacturing, or inventory-driven organizations.
• Strong experience managing the complete accounts payable process, including invoice processing, approvals, vendor payments, reconciliations, and month-end close.
• Hands-on experience with inventory accounts payable, including purchase order matching, inventory liabilities, freight invoices, and inventory reconciliation.
• Strong knowledge of U.S. Generally Accepted Accounting Principles, United States accounting practices, and accounts payable controls.
• Advanced proficiency in Microsoft Excel, including VLOOKUP, Pivot Tables, SUMIF, data analysis, and reconciliation.
• Hands-on experience with Ramp, including vendor payments, expense management, credit card transactions, employee reimbursements, and workflow administration.
• Experience with Bill.com, QuickBooks, NetSuite, or similar enterprise resource planning and accounts payable platforms.
• Experience processing high-volume accounts payable transactions in a multi-entity environment.
• Experience managing multi-currency transactions, including United States Dollar, Canadian Dollar, British Pound Sterling, and Euro.
• Experience with vendor management, vendor onboarding, W-9 and W-8 documentation, and vendor compliance.
• Knowledge of 1099 preparation, Internal Revenue Service compliance, audit support, internal controls, and process documentation.
• Experience with process improvement, workflow automation, and accounts payable optimization initiatives.
• Ability to work independently and manage the accounts payable function with minimal supervision.
• Immediate availability or ability to start as soon as possible is preferred.
• High attention to detail and accuracy.
• Strong organizational and time management skills.
• Strong analytical and problem-solving abilities.
• Excellent verbal and written communication skills.
• Ability to prioritize multiple deadlines and collaborate effectively with cross-functional teams.

Company Perks:

• Above-industry salary package and incentives
• Comprehensive HMO benefits and life insurance from day 1
• Free learning and development courses for your personal and career growth
• Dynamic company events
• Opportunities for promotion
• Free meals and snacks