Accounts Payable Officer - Quezon City
Vertere Global Solutions Inc is hiring a Full time Accounts Payable Officer role in Salcedo Village, NCR. Apply now to be part of our team.
Job summary:
- Looking for candidates available to work:
- Monday: Morning
- Tuesday: Morning
- Wednesday: Morning
- Thursday: Morning
- Friday: Morning
- 2-3 years of relevant work experience required for this role
- Expected salary: ₱25,000 per month
Accounts Payable Specialist
Project Assignment Location: Capella Bldg. Asean Drive Filinvest City, Alabang, Muntinlupa CityWork setup: Full onsite for the first 3 months, then Hybrid (3 days per week RTO/onsite) moving forward - Day shift
Must Have:
o Obtained at least a Bachelor’s/College Degree in Finance/ Accountancy or equivalent
o At least 2 years in accounts payable or general accounting-related work experience
o Experience with AR/AP/GL modules using ERP Systems (Oracle/ MFG Pro)
o Advanced skills in the use of MS Office application like Excel Spreadsheets and Google applications
o Excellent work habits, including a willingness to work the hours necessary to get the job done.
o Be able to work in a structured environment
o Good oral and written communication skills- Key Competencies
o Customer Focus
o Interpersonal Savvy
o Communication
o Drive for results
o Work Management
o Quality Commitment
o Adaptability
KEY RESPONSIBILITIES:
Accounts Payable- Invoice Sorting and validation of supporting documents from Suppliers/ Local Entities;
- Seek approval of received invoices to the local entities prior to invoice processing;
- Check employee expense reports against supporting documents / receipts;
- Ensure that all payment requests are approved based on the approved Delegation of Authority (DOA) and Purchase Order information;
- Invoice processing by performing 2 and/or 3 way match of Invoices, Purchase Order and Receiving Report
- Initiate payment runs following the entities payment schedule
- Seek approval for all payment batches and ensures that all are authorized on time / within the prescribed schedule;
- Preparation of weekly invoice status report
- Monitoring of all received invoices and check payment releases
- Run weekly and monthly aging report;
- Ownership in investigating and resolving any Accounts Payable items on the book.
- Coordinates with customers/local entities for any query and/ or disputes
- Preparation of monthly accruals for all unprocessed invoices for the month
- Seek prior approval of all accruals to the local entities;
- Creation of accrual entries based on the approved list;
- Maintain various AP files in the designated drive/server;
- Carry out daily work in order to meet performance measures set in service agreements between local entities and the FSSC;
- Other related duties which may be assigned by immediate superior from time to time.
- Reconciles supplier statements;
- Status updates of Suppliers account;
- Prepares report analysis for various AP accounts;
- Prepares various month-end reports;
- Generation and preparation of data/reports needed for CARS Declaration.
- Provide information needed for Balance ScoreCard Reporting;
- File and update application of allowable overtime/offset and leaves in Peoplecore
- Update man hours based on actual time spent per process
- Support project implementation by providing process details and data support and conduct UAT. Document UAT as a result of the testing performed;
- Conduct self evaluation based on defined performance target
- Audit support by gathering all required documents requested by the auditor. Attend to any audit inquiries as may be required in the process;
- When required, to support overall FSSC team in a wider range daily activities not just relating to Accounts Payable;