Operations Assistant

Key responsibilities:

1. Assist in coordinating and scheduling operational activities, meetings, and site visits to ensure timely execution of projects
2. Maintain and organize operational documentation, records, and files in accordance with company protocols and regulatory requirements
3. Monitor inventory levels and equipment status, liaising with suppliers and procurement teams to ensure adequate resources are available
4. Support the preparation of operational reports, dashboards, and performance metrics for management review
5. Facilitate communication between different operational teams, departments, and external stakeholders to ensure alignment and efficiency
6. Assist with health, safety, and environmental compliance activities, including documentation and reporting
7. Process purchase orders, invoices, and other administrative documentation related to operations
8. Provide administrative support to operations managers and team leaders as required
9. Contribute to process improvements by identifying inefficiencies and suggesting practical solutions
10. Perform other operational duties as assigned to support business continuity

What we're looking for:

1. Proven experience working in an operations support or administrative role.
2. Strong organizational and time management skills with the ability to multitask and prioritize effectively.
3. Excellent written and verbal communication skills in English, with the ability to interact professionally with internal and external stakeholders.
4. Proficiency in Microsoft Office applications (Word, Excel, PowerPoint).
5. Attention to detail and commitment to accuracy in all administrative and operational tasks.
6. Problem-solving mindset with the ability to work independently and as part of a collaborative team.