Executive secretary
Job Description
Posted on 15 June 2026
Position Title: Executive Secretary
Toyota Taytay, Rizal, Inc. is a progressive and results-driven automotive dealership that is committed to continuous improvement, respect to people, excellence, professionalism, and innovation.
We are seeking a highly organized and discreet Executive Secretary to provide high-level administrative support to senior leadership.
What You'll do:The Executive Secretary provides comprehensive administrative and organizational support to top executives. The role requires a high level of professionalism, confidentiality, and attention to detail, ensuring smooth day-to-day operations and effective coordination of executive activities.
>Key Responsibilities:
- Manage executive calendars, appointments, meetings, and travel arrangements
- Prepare reports, presentations, correspondence, and meeting minutes
- Act as the primary point of contact between the executive office and internal/external stakeholders
- Screen calls, emails, and visitors with professionalism and discretion
- Organize and coordinate meetings, including logistics and documentation
- Handle confidential information with integrity and sound judgment
- Monitor deadlines, priorities, and follow-ups on key deliverables
- Assist in special projects and executive initiatives as required
- Maintain organized filing systems (electronic and physical records)
Qualifications:
Bachelor’s Degree in Business Administration, Management, or related fieldMinimum of 3–5 years experience as an Executive Secretary or in a similar role
Excellent written and verbal communication skills
Strong organizational and time management abilities
High level of professionalism, integrity, and confidentiality
Proficient in MS Office (Word, Excel, PowerPoint, Outlook)
Ability to multitask and work under pressure in a fast-paced environment
Strong attention to detail and problem-solving skills
Preferred Attributes:
Experience supporting senior executives or top managementBackground in corporate, automotive, or related industries is an advantage
Strong interpersonal skills and ability to interact with all levels of organization
Employment Type: Full-time
How to Apply: Interested applicants may send their updated resume to hr@toyotataytay.com.ph
Qualifications/Requirements
Qualifications:
Bachelor’s Degree in Business Administration, Management, or related fieldMinimum of 3–5 years experience as an Executive Secretary or in a similar role
Excellent written and verbal communication skills
Strong organizational and time management abilities
High level of professionalism, integrity, and confidentiality
Proficient in MS Office (Word, Excel, PowerPoint, Outlook)
Ability to multitask and work under pressure in a fast-paced environment
Strong attention to detail and problem-solving skills
Preferred Attributes:
Experience supporting senior executives or top managementBackground in corporate, automotive, or related industries is an advantage
Strong interpersonal skills and ability to interact with all levels of organization
Work location
TAYTAY, RIZAL
Remarks
No additional remarks
Apply now