Officer 1, Corporate Secretary

apartmentIQ-EQ placePhilippines calendar_month6/3/25

This a Full Remote job, the offer is available from: Philippines

Company Description

IQ-EQ is a leading Investor Services group which combines global expertise with an unwavering focus on client service delivery. We support fund managers, global companies, family offices and private clients operating worldwide.

Job Description

Job Summary:

An entry-level corporate secretarial position responsible for delivering basic corporate secretarial services under supervision. This role focuses on standardized processes and routine administrative operations while developing core competencies.

The position handles low-complexity tasks within established frameworks.

Core Responsibilities:

Execute basic corporate secretarial tasks following established procedures
Maintain accurate documentation and records within defined guidelines
Support routine administrative operations with guidance
Follow quality control processes and compliance requirements
Develop understanding of basic corporate secretarial requirements

Tasks:

Draft basic minutes and board papers using templates
Process routine regulatory filings with relevant authorities
Update and maintain statutory books and records
Conduct basic file reviews following checklists
Support document preparation for meetings
Maintain client databases with guidance
Monitor basic statutory deadlines
Respond to routine administrative queries
Complete detailed operational checklists

Qualifications

Educational Background

Bachelor’s degree in Business Administration, Legal Management, Juris Doctor or related field
Additional certifications such as Chartered Secretary, LL.B (pre-law), or related paralegal qualifications are an advantage

Professional Experience

At least 2 years of experience in a corporate secretarial, administrative, or similar role
Experience in managing client service operations and handling multiple deliverables
Familiarity with CAS systems and/or corporate secretarial software is a plus
Exposure to corporate secretarial practices, particularly in funds and special-purpose vehicles, is an advantage.

Skills and Key Behaviors:

Proficient in drafting minutes, board papers, and processing regulatory filings with accuracy
Strong understanding of maintaining statutory books, records, and client databases
Ability to adhere to compliance and quality control standards
Skilled in using operational checklists and meeting statutory deadlines
Strong written and verbal communication skills
Excellent organizational and prioritization abilities
Proactive problem-solving and attention to detail
Meticulous, organized, and deadline-oriented
Demonstrates a “can-do” attitude and the ability to work under pressure
Collaborative and responsive to team guidance while maintaining a commitment to quality and accuracy
Professional and client-focused demeanor with a commitment to continuous learning and development

Additional Information

At IQ-EQ we want you to reach your full potential. We offer an inclusive and diverse environment to support your career aspirations. With a strong emphasis on continuous learning and a holistic approach to your professional and personal development.

We also offer opportunities across our service lines and our international network of offices.

This offer from "IQ-EQ" has been enriched by Jobgether.com and got a 75% flex score.

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