Admin & Marketing Support

Schedule: UK Shift

Overview

We are seeking a proactive, detail-oriented Admin & Marketing Assistant to support our daily administrative operations while contributing to marketing and communications activities. This role is ideal for someone with a strong administrative foundation and a creative interest in marketing, social media, and content creation.

The position offers an opportunity to grow into a more marketing-focused role over time, while remaining a key support to the business’s core administrative systems.

• Manage new client onboarding and lost client offboarding, ensuring all processes are completed accurately and efficiently.
• Update internal systems and records with correct and up-to-date client information.
• Perform general administrative tasks, including data entry, document management, filing, and report preparation.
• Maintain and update multiple core spreadsheets (approximately 20), which serve as key operational tools for the business.
• Complete daily, weekly, and monthly downloads, ensuring data accuracy across all systems.
• Update and manage timesheets and administrative reports for management.
• Prepare, send, and file client correspondence, including emails and postal communications.
• Draft client emails, letters, contracts, and proposals as required.
• Maintain accurate and well-organized company files and records for easy access.
• Ensure consistency and accuracy of data across systems and reports.
• Use and update the company CRM system (WhatsGlide – Accounting CRM).

• Maintain and update the company website, including blogs, articles, and announcements.
• Create and publish weekly LinkedIn posts that are relevant, engaging, and personal in tone.
• Monitor LinkedIn engagement, respond to comments, and maintain professional connections.
• Source and share relevant client updates and industry-related content.
• Design visual content using Canva, including LinkedIn graphics, website visuals, internal graphics, and edits.
• Create blog posts for the company website.
• Draft and distribute quarterly newsletters, maintaining client engagement and managing responses.
• Maintain staff email footers, holiday notices, and internal communications materials.
• Ensure all marketing materials align with the company’s branding and professional image.

• Google Workspace
• Gmail
• Google Drive
• Google Sheets
• Google Docs
• Google Calendar
• Zoom
• Canva
• CRM systems (WhatsGlide experience is a plus)

• Proven experience as an Administrative Assistant, Marketing Assistant, or similar support role.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• High attention to detail and accuracy.
• Confidence working with spreadsheets, data entry, and CRM systems.
• Working knowledge of Canva or similar design tools.
• Familiarity with LinkedIn and basic social media marketing.
• Ability to take initiative and learn new systems quickly.
• Creative, conscientious, and adaptable — not robotic.
• A portfolio showcasing marketing or creative work (if available) is an advantage.

• A strong balance of administrative efficiency and creative thinking.
• Eager to grow into a deeper marketing, content, or social media role.
• Comfortable managing multiple tasks with minimal supervision.
• Proactive, resourceful, and confident in proposing new ideas for engagement and improvement.