Facilities and Administrative Manager - Quezon City
Moder Solutions Inc. Quezon City Full-time
Roles and Responsibilities:
- Ensure all building facilities adhere to proper safety standards and cleaning procedures
- Maintain equipment and building provisions to meet health and safety requirements
- Organize and plan building installments and refurbishments
- Supervise facilities staff and communicate with external contractors and vendors
- Handle insurance contracts
- Keep building and all facilities up to code and accurately follow maintenance protocol
Key Responsibilities:
- Oversee the maintenance and repair of the company's buildings, equipment, and grounds.
- Manage contracts and relationships with service providers, including security, cleaning, catering, and maintenance.
- Ensure compliance with health and safety standards and regulations.
- Plan and coordinate all installations and refurbishments.
- Supervise multi-disciplinary teams, including maintenance, cleaning, and security staff.
- Manage budgets and ensure cost-effectiveness.
- Plan for future development in line with strategic business objectives.
- Ensure the optimal allocation and utilization of space and resources.
- Respond to emergencies or urgent issues as they arise and manage the consequences.
- Conduct regular inspections of facilities to identify and resolve issues.
- Prepare and manage reports on maintenance, repairs, safety, and other relevant activities.
- Run routine maintenance inspections
- Monitor interior and exterior areas of building for cleanliness and general conservation
- Prepare and implement project budgets and timeframes
- Comply with all health and safety policies and procedures
- Support maintenance and installment work as needed
Minimum Qualifications:
- 5 yrs Experience in handling facilities in a BPO or similar environment. Well-versed in technical/engineering operations and facilities management best practices
- Bachelor’s degree in Facilities Management, Business Administration, Engineering, or a related field.
- Technical Skills:
- Proficiency in facilities management software (e.g., CMMS).
- Strong knowledge of building systems (HVAC, electrical, plumbing, etc.).
- Familiarity with workplace safety regulations and compliance standards.
- Administrative Skills:
- Experience managing budgets, vendor contracts, and procurement processes.
- Strong organizational and project management skills.
- Communication & Interpersonal Skills:
- Excellent written and verbal communication skills.
- Ability to lead cross-functional teams and interact with all levels of staff and external vendors.
- Certifications (Preferred but not required):
- Certified Facility Manager (CFM), Facility Management Professional (FMP), or equivalent.
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