Invoicing and Accounts Receivable (AR) Staff

Job Summary: We are seeking a detail-oriented, organized, and reliable Invoicing and AR Staff to manage billing collections and client accounting data for our Cebu branch. This role focuses on processing accurate client sales invoices, tracking outstanding balances from hotels and resorts, and managing transaction logging in close coordination with our Manila Head Office.

Key Responsibilities:

• Generate and issue official Sales Invoices, Billing Statements, and Statement of Accounts (SOA) to clients promptly.
• Monitor outstanding accounts receivable balances and aggressively follow up with hospitality clients on upcoming or overdue payments.
• Receive, document, and track Post-Dated Checks (PDCs), cash collections, and bank transfers from clients.
• Issue Official Receipts (OR) and Collection Receipts (CR) upon verification of successful payments.
• Maintain a clean, daily updated aging report of accounts receivable.
• Coordinate regularly with the sales team to flag overdue accounts and verify payment terms before new goods are released.
• Submit regular weekly collections and AR summary reports to the Head Office management.

Qualifications:

• Candidate must possess a Bachelor's Degree in Management Accounting, Business Administration, Finance, Accountancy, or any equivalent field.
• At least 1–2 years of hands-on experience specializing in billing, invoicing, or accounts receivable tracking.
• Highly proficient in using MS Excel (data summaries, formulas, and logging). Experience with accounting systems (QuickBooks, Xero, etc.) is an advantage.
• Excellent communication and negotiation skills for professional payment follow-ups with clients.
• Firm, professional, highly trustworthy, and organized with data files.