Marketing Admin Assistant

Job Description

Accountabilities:

• Process invoices, purchase orders, and expense reports with accuracy and timeliness.
• Track and reconcile budget spend, ensuring proper documentation and approvals.
• Maintain department budget trackers, flagging variances and assisting with reporting.
• Coordinate with Finance to resolve discrepancies and ensure compliance with company policies.

• Serve as backup for the marketing blog program, including scheduling, content uploads, and coordinating with writers and reviewers.
• Support asset management and file organization for marketing materials (i.e. Widen, Seismic, Claims and Testimonials).
• Assist with simple reporting requests (budget updates).

• Provide logistical and administrative support for product marketing team activities, meetings, etc.
• Coordinate internal events such as team building sessions and professional development activities.
• Assist with personal expense processing and travel arrangements for senior team members.

• Maintain shared tools and records, ensuring information is organized and up to date.
• Support special projects and ad hoc requests to keep the product marketing function running smoothly.

Qualifications:

• Must have a bachelor's degree in marketing or any related field
• 1 - 2 years of working experience in the related field
• Good verbal and written communication skills
• Strong stakeholder management skills
• Detail oriented and willing to support US Marketing operations on graveyard shift PH time.
• Knowledge of Customer Relationship Management tools (Oracle Fusion, Invoice look-up, Citibank site, SalesPro, Widen, MDC, Smart Sheet, GCRM, and Community) are a plus
• Marketing background is a plus