Accounts Payable Supervisor | Onsite and Night Shift
KMC Solutions Taguig Full-time
Position Summary
The Senior Accounts Payable Specialist is responsible for overseeing the accurate and timely processing of vendor invoices and payments within the organization. This role involves managing the full accounts payable cycle, ensuring compliance with company policies and accounting principles, and serving as a point of contact for vendors and internal stakeholders.The specialist leads process improvements, reconciles complex accounts, and assists with month-end closing. Strong analytical skills, attention to detail, and proficiency in accounting software and Excel are essential for success in this position.
Responsibilities and Duties
Team Supervision- Supervise the Accounts Payable team in Manila, ensuring day-to-day tasks and functions are executed accurately and efficiently.
- Provide guidance, training, and support to team members to maintain consistent performance and adherence to company procedures.
- Monitor workflow and workload distribution to ensure timely completion of all AP responsibilities.
- Follow company procedures for compliance when coding and processing invoices, including determining the appropriate accounting period, company, branch, or division allocation, and ensuring proper General Ledger coding.
- Process departmental expenses for areas outside of accounting as required.
- Maintain high accuracy in preparing and entering financial data.
- Review and ensure vendor statement reconciliations are completed on time according to internal procedures and payment schedules.
- Research and resolve inquiries and discrepancies regarding payments or invoicing with vendors to ensure all statements are paid fully and on time.
- Communicate with vendors and retail stores regarding invoice queries and discrepancies, resolving outstanding payment issues promptly.
- Assist the Accounts Payable Manager in all month-end close tasks.
- Prepare and review Aging reports and other accounts payable reports as required.
- Support reconciliation activities and ensure accurate financial reporting.
- Bachelor’s degree in Accounting, Finance, or a related field.
- Minimum of 3 years of experience in full-cycle Accounts Payable.
- Experience managing trade vendors, expense vendors, suppliers, and employee expenses preferred.
- Proficiency with ERP systems.
- Advanced proficiency in Microsoft Excel, including lookup functions, pivot tables, and data analysis functions.
- Understanding of GAAP principles related to AP, accruals, and expense recognition.
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