Accounts Payable and Accounting Specialist

ROLE SUMMARY

The position supports vendor management, expense administration, reconciliations, month-end close, financial reporting, and internal control activities across multiple entities.

This self-motivated individual will serve as a key contributor to accounting process improvements, system integrations, and financial data accuracy while partnering closely with U.S.-based stakeholders across multiple time zones.

LANGUAGE: Excellent English communication skills.

WORK SCHEDULE: 7:00am – 4:00pm MST (9:00PM to 6:00AM Philippine Time)

WORK ARRANGEMENT: Remote

Requirements:

Education: Bachelor’s degree in Accounting, Finance, Business, or related field preferred.

Experience:

• 3 years of accounting and/or accounts payable experience, or an equivalent combination of education and experience.
• Experience supporting U.S.-based accounting operations preferred.
• Working knowledge of U.S. accounts payable practices and vendor management preferred.
• Experience supporting multi-entity organizations preferred.
• Experience with cloud-based accounting systems; Sage Intacct experience required.
• Experience with AP automation and expense management platforms; Ramp preferred.

Skills:

• Strong understanding of accounts payable processes, invoice coding, reconciliations, and internal controls.
• Understanding of ERP integrations and transaction synchronization processes.
• Strong analytical, reconciliation, and problem-solving skills.
• Advanced Excel skills for data analysis and account reconciliations.
• Excellent organizational skills and attention to detail.
• Ability to communicate effectively with employees, vendors, franchisees, auditors, and leadership.
• Ability to manage multiple priorities and meet deadlines.
• Ability to identify and implement process improvements.
• Strong written and verbal English communication skills.
• Ability to work effectively within a remote, globally distributed team environment.
• Ability to provide support during designated U.S. business hours, including participation in scheduled team meetings.

Preferred Skills:Ramp or other bill pay platform experience, multi-entity accounting, ERP integrations, automation projects, and process improvement.

ESSENTIAL FUNCTIONS:

• Process vendor invoices through Ramp, ensuring proper coding, approval routing, and timely payment processing.
• Monitor invoice approval workflows and follow up on outstanding approvals.
• Maintain vendor master records in Ramp and Sage Intacct.
• Coordinate vendor onboarding, including collection and maintenance of W-9s, banking information, and supporting documentation.
• Assist with annual 1099 preparation and vendor compliance documentation under the direction of the U.S. Accounting team.
• Research and resolve vendor inquiries.
• Review employee expense reports and company card transactions for policy compliance and accurate coding, including proper accounting for employee repayment transactions.
• Monitor and support synchronization of credit card transactions from Ramp to Sage Intacct.
• Investigate and resolve transaction posting, coding, and integration exceptions.
• Provide training and support for expense reporting and corporate card processes.
• Prepare reconciliations for accounts payable, credit card, prepaid, accrual, and related balance sheet accounts.
• Support financial reporting activities by providing accurate accounts payable and expense-related data.
• Generate accounts payable aging reports, expense analyses, and management reports.
• Support internal and external audit requests and maintain documentation.
• Identify opportunities for automation, process improvements, and strengthened internal controls within Ramp and Sage Intacct.
• Maintain accounting procedures and process documentation.
• Collaborate effectively with U.S.-based accounting, finance, and operational teams across multiple time zones.
• Participate in scheduled meetings during designated U.S. business hours as needed.
• Maintain accurate documentation and provide timely communication regarding outstanding items, approvals, and issue resolution.
• Ensure adherence to company confidentiality, data privacy, and information security standards.
• Support U.S. financial close timelines and reporting deadlines.
• Perform other duties as assigned.