Assistant Manager of Purchasing

Job Description

• Update standard operation systems for supply chain management (Purchasing management, Inventory control, in-house transportation, etc.), by working closely with the Senior Purchasing Manager.
• Collect requirements from staff in HQ, Regional and properties about new items/suppliers and operation system improvement.
• Source new suppliers to reduce cost or improve condition for delivery time, credit term and so on.
• Create good relationships with current suppliers and negotiate to reduce cost or improve conditions for delivery time, credit term and so on.
• Resolve vendor or contractor grievances, and claims against suppliers.
• Conduct training and manage/support staffs’ activities regarding purchasing operation.
• Prepare PR (purchase requisitions) and PO (purchase orders) among team members, supplies, and vendors.
• Manage history of order and monitor inventory/delivery status by purchasing management system.
• Review, evaluate, and approve specifications for issuing and awarding bids.
• Direct and coordinate activities of personnel engaged in buying, selling, and distributing materials, equipment, machinery, and supplies.

Requirement

• Bachelor’s degree in Business Administration, Supply Chain Management, Hospitality Management, or a related field
• At least 1–3 years of experience in purchasing or procurement, preferably in the hotel or hospitality industry
• Basic knowledge of purchasing procedures and inventory control
• Familiarity with hotel purchasing systems and documentation
• Good command of written and spoken English
• Proficiency in MS Office, especially Excel

• Knowledge of hotel procurement standards, including sourcing, quotation comparison, and supplier coordination
• Familiarity with Philippine compliance and documentation related to purchasing and payments
• Ability to coordinate with suppliers, warehouse, and accounting teams
• Ability to monitor purchase orders, deliveries, and stock levels
• Strong attention to detail and accuracy
• Willingness to work flexible hours when required
• Willingness to travel frequently between hotel properties (and office)

• Strong negotiation and communication skills
• Good organizational and time management skills
• Attention to detail and cost-awareness
• Problem-solving skills
• Ability to work collaboratively with cross-functional teams
• Integrity and accountability in handling purchasing transactions