Vault Custodian and Administrative Support Staff - ref. z52687503

The Vault Custodian and Administrative Support Staff plays a key role in managing physical document filing, retrieval, and supporting basic administrative functions within the company. This entry-level or contractual role is designed for candidates who are eager to develop foundational skills in document management, KYC processes, and administrative support while working in a structured environment.

Vault Custodianship

• Ensuring the safekeeping and organization of physical documents stored in the vault.
• Maintaining updated inventory logs, tracking all documents stored, retrieved, borrowed, or returned.
• Conduct regular inventory checks and vault audits to ensure document integrity and availability.
• Manage document retrieval requests and timely return of borrowed files/documents.
• Assist in the preparation and turnover of documents for offsite storage.
• Implement security measures to protect sensitive documents in compliance with company policy and the Data Privacy Act.

• Provide clerical assistance such as answering phone calls, photocopying, scanning, filing, sending of requests to other Department, routing of documents, letter sending and encoding in databases.
• Coordinate meeting schedules, logistics, and other administrative requirements.

Qualifications:

• Recent college graduate looking to start a career in administrative support.
• With prior experience in document safekeeping, records management, or administrative support is an advantage.
• Detail-oriented, highly organized, and trustworthy.
• Strong sense of confidentiality and accountability.
• Proficient in basic computer applications (Word, Excel, Email).
• Good communication and interpersonal skills.