Procurement and Compliance Analyst

Key Responsibilities:

• Has an experience in the Procure-to-Pay process of procurement
• Coordinate with internal requestors to understand purchase requirements.
• Source quotations from accredited vendors and prepare Summary of Quotation (SOQ) or price comparison summaries.
• Validate completeness and accuracy of supporting documents in compliance with BIR, SEC and LGU.
• Monitor and track procurement transactions to ensure timely payment and resolution of issues.
• Manage vendor accreditation and ensure all BIR-mandated documents are on file and uploaded in the Accounting System.
• Coordinate with new and existing suppliers to address documentation gaps and compliance concerns.
• Confirm completeness of BIR-compliant sales invoices or official receipts based on transaction type (invoicing requirements)
• Maintain organized records of tax-related documents for BIR audit readiness.
• Ensure vendors’ TINs and names match BIR registration to avoid disallowances or penalties.
• Assist in implementing updates from BIR regulations affecting vendor payments, documentation, and reporting.
• Maintain segregation of duties between procurement recommendation and payment approval.
• Ensure all transactions are properly documented to support compliance, audit, and tax filing needs.
• Support external audits by providing complete procurement documentation upon request.
• Monitor the release of documents for fuel-related transactions.
• Monitor the release, usage, and accountability of company-issued phones.
• Track and monitor all purchased assets, including delivery status, transmittals, and accountability forms
• Ad hoc tasks if needed

Qualifications:

• Bachelor’s degree in Business Administration, Accounting, Finance, Economics, or related field.
• Familiarity with BIR regulations (Withholding Tax, VAT, documentation rules) preferred but not required
• At least 1 years of experience in procurement, purchasing, or vendor relations.
• Has an experience in procurement handling company events, purchasing bulk equipment, company supplies like sanitary, pantry and office supplies.
• Strong organizational skills and attention to documentation accuracy.
• Experience working with Finance or Accounting teams on payment coordination and compliance preferred but not required.