Facilities and Administrative Manager - Manila

Roles and Responsibilities:

• Ensure all building facilities adhere to proper safety standards and cleaning procedures
• Maintain equipment and building provisions to meet health and safety requirements
• Organize and plan building installments and refurbishments
• Supervise facilities staff and communicate with external contractors and vendors
• Handle insurance contracts
• Keep building and all facilities up to code and accurately follow maintenance protocol

Key Responsibilities:

• Oversee the maintenance and repair of the company's buildings, equipment, and grounds.
• Manage contracts and relationships with service providers, including security, cleaning, catering, and maintenance.
• Ensure compliance with health and safety standards and regulations.
• Plan and coordinate all installations and refurbishments.
• Supervise multi-disciplinary teams, including maintenance, cleaning, and security staff.
• Manage budgets and ensure cost-effectiveness.
• Plan for future development in line with strategic business objectives.
• Ensure the optimal allocation and utilization of space and resources.
• Respond to emergencies or urgent issues as they arise and manage the consequences.
• Conduct regular inspections of facilities to identify and resolve issues.
• Prepare and manage reports on maintenance, repairs, safety, and other relevant activities.
• Run routine maintenance inspections
• Monitor interior and exterior areas of building for cleanliness and general conservation
• Prepare and implement project budgets and timeframes
• Comply with all health and safety policies and procedures
• Support maintenance and installment work as needed

Minimum Qualifications:

• 5 yrs Experience in handling facilities in a BPO or similar environment. Well-versed in technical/engineering operations and facilities management best practices
• Bachelor’s degree in Facilities Management, Business Administration, Engineering, or a related field.
• Technical Skills:
• Proficiency in facilities management software (e.g., CMMS).
• Strong knowledge of building systems (HVAC, electrical, plumbing, etc.).
• Familiarity with workplace safety regulations and compliance standards.
• Administrative Skills:
• Experience managing budgets, vendor contracts, and procurement processes.
• Strong organizational and project management skills.
• Communication & Interpersonal Skills:
• Excellent written and verbal communication skills.
• Ability to lead cross-functional teams and interact with all levels of staff and external vendors.
• Certifications (Preferred but not required):
• Certified Facility Manager (CFM), Facility Management Professional (FMP), or equivalent.