[ref. n3579600] • Construction Administrative Assistant

CONSTRUCTION ADMINISTRATIVE ASSISTANT

The position requires excellent organizational skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment. This role involves providing administrative support to project managers, engineers, and field staff while helping to ensure the smooth running of construction projects.

Roles and Responsibilities:

• Provide administrative support to project managers and construction teams.
• Assist with scheduling meetings, job site visits, and client communications.
• Track and update project timelines and deadlines.
• Handle phone calls, emails, and other correspondence in a professional manner.
• Handle other office tasks, including filing, scanning, and data entry.
• Maintain project documentation, including contracts, change orders, submittals, RFIs (Requests for Information), and meeting minutes.
• Maintain and organize construction project files, contracts, permits, and blueprints.
• Prepare and track purchase orders, invoices, and payments related to construction projects.
• Ensure all project documents are up-to-date and easily accessible.
• Prepare and manage reports related to project schedules, budgets, and progress.
• Assist with maintaining project files, both digital and physical, ensuring all documents are accurate and up-to-date. Coordinate with subcontractors, suppliers, and clients to facilitate project needs.
• Ensure construction projects adhere to local regulations.

Qualifications:

• Previous experience in an administrative role, preferably in the construction industry.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and construction management software (e.g., Procore, Buildertrend, etc.) is a plus.
• Strong attention to detail and organizational skills.
• Excellent written and verbal communication skills.
• Ability to multitask and manage time effectively in a fast-paced environment.
• Knowledge of construction terminology and processes is an advantage.
• A proactive, positive attitude and a willingness to learn and grow.

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CORPORATE PLANNING INTERN

Role Description:

Will be assisting the Corporate Planning team with carrying out day-to-day roles, including tasks and projects related to but not limited to external corporate communications, financial modeling, and forecasting, business development, partnerships, bank and investor relations, lease relations, legal relations, and will offer general exposure to the company’s business and corporate functions

Qualifications:

• Currently pursuing or recent graduate of Economics, Industrial Engineering, Business Management, Communications, or similar/related courses (though not required)
• Prior internship/work experience in business development or finance is a huge plus (though not required)
• Must have excellent communication and organizational skills (preferably fluent in both English and Filipino)
• Must be knowledgeable or proficient in the use of Microsoft Office applications and Google tools
• Ability to use graphics and design software to create presentation materials, reports, and other documents is a plus
• Must be able to accommodate both physical reporting as well as remote work where necessary
• Must ideally be available to work for at least 1-3 months

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BACK OF HOUSE

Requirements:

• With one (1) year experience in the food industry
• Fluent in English and Filipino

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