Executive Assistant

The Finest Living, Inc. is hiring a Full time Executive Assistant role in Pasig, NCR. Apply now to be part of our team.

Job summary:

• Looking for candidates available to work:
• Monday: Morning, Afternoon
• Tuesday: Morning, Afternoon
• Wednesday: Morning, Afternoon
• Thursday: Morning, Afternoon
• Friday: Morning, Afternoon
• Saturday: Morning, Afternoon
• 2-3 years of relevant work experience required for this role
• Expected salary: ₱123 per month

As the Executive Assistant to the President, you will play a critical role in ensuring the smooth and efficient functioning of the executive office. Your primary mission is to be the cornerstone of organizational flow, anticipating the President's needs and providing strategic support to enhance decision-making, streamline operations, and ensure that key priorities are advanced.

What you’ll do:

• Taking proactive steps to maximize the executive's time. This includes managing calendars, coordinating logistics, anticipating the executive’s needs, and making optimal time management and task prioritization recommendations.
• Beyond simply following up on projects, you will act as a strategic partner, overseeing key initiatives, ensuring deadlines are met, and driving the successful completion of critical objectives. Your ability to assess potential roadblocks and offer timely solutions will maintain project momentum.
• As the first line of communication for the President, you will be responsible for managing all incoming correspondence, prioritizing what requires attention, and filtering out distractions. Your role as gatekeeper will ensure that the President can focus on high-impact decisions and actions without being bogged down by routine matters.
• You will conduct in-depth research and gather data to give the President the information needed to make informed decisions. Your ability to distill complex data into clear, actionable insights will contribute to strategic planning and corporate goals.
• Your role will require handling sensitive information with the utmost discretion. You will be trusted to maintain confidentiality and integrity in all dealings, ensuring that the President’s privacy and the company’s proprietary data remain secure.
• You'll serve as the point of contact between internal teams and external stakeholders. Your ability to collaborate, coordinate, and communicate effectively with all levels of the organization will ensure that projects stay on track and move forward seamlessly.
• Your ability to coordinate and execute high-level events and special projects will be pivotal in showcasing the company’s initiatives and fostering key relationships. You’ll manage the logistics and ensure flawless execution, driving successful outcomes.

What we are looking for:

• Proven experience as an Executive Assistant or in an Operations support role.
• Strong ability to follow up on projects, track progress, and drive results.
• Excellent organizational and time-management skills.
• Strong attention to detail and problem-solving abilities.
• Ability to work independently and anticipate executive needs.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity tools.
• Ability to handle multiple tasks in a fast-paced environment.
• Strong attention to detail and problem-solving abilities.
• Ability to work independently and anticipate executive needs.
• Excellent verbal and written communication skills.