Procurement Admin Officer

 A.  Essential Functions

• Establishing travel quotes following the ICTSI Travel policy
• Ensuring bookings are timely executed, including visa, air, land and hotel requirements
• Preparing and Processing Travel Approval Forms and Travel Expenses Reports

• Processing house-related expenses
• Processing school-related expenses

• Plan Global Procurement internal meetings, team building and other group activities
• Plan Terminal Procurement monthly review meetings
• Plan Supplier Quarterly Business Review meetings

• Launch and Monitor Sourcing events
• Schedule pre-bid meetings
• Download and check complete submissions in Ariba
• Prepare comparative statements for Category Managers’ and Buyers’ review.
• Liaise on with back-office team for routing contracts for signatures.
• Prepare Supplier Accreditation Evaluation Reports

 B.  Knowledge and Experience

Demonstrate knowledge and experience on:

• Administrative task management
• Use of MS Office applications
• Use of E-Procurement Systems
• Ideally SAP ARIBA and SAP ECC (MM)
• Project Management

Educational Attainment:

• At least a Bachelor’s/ College Degree, preferably under Engineering/ Technical Course

• 1-2 years experience in Procurement preferably in the port/ FMCG (non-food)/ technology industry