Accounting Staff

JOB SUMMARY:

Under the direct supervision of the Branch Operations Supervisor, plays an integral role in the accounting and financial aspect of the branch. The Accounting Staff ensures the accurate and efficient processing of financial transactions, maintaining financial records, and contributing to the overall financial health of the organization.

1. Record and reconcile financial transactions in the accounting system by utilizing accounting software to input and verify financial data accurately to ensure the integrity and reliability of financial records, forming the foundation for informed decision-making within the organization.
2. Generate and process invoices for water testing and laboratory services by verifying billing details, rates, and adhering to established invoicing procedures to facilitate timely and accurate billing to clients, supporting revenue generation and financial stability.
3. Monitor and manage accounts receivable, addressing overdue payments by communicating with clients, reconciling payments, and resolving billing discrepancies to ensure the timely collection of funds, optimizing cash flow and maintaining positive client relationships.
4. Process and record vendor invoices, ensuring adherence to payment terms by verifying the accuracy of vendor invoices and collaborating with vendors to resolve payment issues to maintain positive relationships with suppliers and ensures timely payment, supporting ongoing business operations.
5. Reconcile monthly bank statements to ensure accurate financial representation by investigating and resolving any discrepancies identified during the reconciliation process to provide a clear and accurate financial picture, supporting financial analysis and decision-making.
6. Assist in the preparation of financial statements and reports such as balance sheets, income statements, and cash flow statements by compiling and analyzing financial data, ensuring the accuracy of reported information to facilitate transparency and accountability, aiding management in evaluating the organization's financial performance.
7. Monitor and track company expenses, ensuring that they are properly documented and approved by assisting in the preparation of budget reports, categorizing expenses and preparing expense reports for management to facilitate effective financial planning, resource allocation, and cost control within the organization.
8. Ensure compliance with relevant accounting standards, policies, and procedures by staying updated on accounting regulations and implement necessary controls to mitigate risks, maintains financial integrity, and ensures adherence to legal and regulatory requirements.
9. Provide general administrative support to the Branch Operations Supervisor by assisting in projects and tasks as assigned to enhance overall branch efficiency and effectiveness, contributing to the smooth operation of financial activities within the organization.
10. Helps prepare documentation and gather information for internal and external audits by maintaining an organized financial records and files to ensure that they are easily accessible for reference and compliance purposes.
11. Ensures the cleanliness and orderliness of the work area through 5S and good housekeeping.
12. Refers to immediate superior concerns and issues that are beyond one’s authority limits for proper resolution and generating support.
13. Performs other functions which may be assigned by the immediate supervisor from time to time.