Executive Operations Associate

This role blends traditional executive assistant duties with elements of operational management, requiring strong organizational skills, attention to detail, and the ability to handle multiple priorities in a dynamic business environment.

• Manage factory office operations including scheduling, supplies, facility availability, and overall cleanliness
• Act as the project manager for special projects such as permit applications, expansions, contract negotiations, and facility transfers
• Act as the primary point person during deliveries, events or meetings to ensure all logistics and stakeholder needs are met
• Ensure all factory, warehouse and office equipment is stored and maintained properly
• Coordinate with IT for any technical requirements within the facility
• Provide comprehensive administrative support to executives, including calendar management, travel arrangements, and research tasks
• Act as the primary point of contact for office- and facility-related matters
• Implement and maintain office policies and procedures
• Coordinate with building maintenance and cleaning services
• Supervise messenger, security, and support staff where applicable
• Manage office budget
• Work Setup: Hybrid, with on-site presence in Carmona, Cavite 1-2 days per week
• Bachelor’s degree preferred; relevant work experience may substitute for education
• 3–5 years of experience as an executive assistant or operations associate, preferably in a business or technology setting
• Experience with project management tools and practices is a plus
• Strong, proven organizational and time management skills
• Excellent written and verbal communication abilities in English and Filipino
• Basic understanding of general business operations and workflow
• Exceptional attention to detail and ability to multitask
• Proactive and self-motivated with a can-do attitude
• Discretion and ability to handle confidential information
• Adaptable and comfortable working in a fast-paced environment
• Strong interpersonal skills and professional demeanor
• Ability to work both independently and as part of a team