Facilities coordinator - ref. c3441623

You'll be glad you applied to “SAMGYUPSALAMAT”.

We are looking for an experienced FACILITIES COORDINATOR to be assigned at our Head Office.

Key Responsibilities:

Facilities Operations & Maintenance:

• Coordinate and monitor daily facility operations to ensure a safe and productive environment for employees and visitors.
• Organize and oversee maintenance and repair activities, including HVAC, plumbing, electrical systems, and general building upkeep.
• Conduct routine inspections to identify areas requiring maintenance and ensure repairs are completed in a timely manner.

Vendor and Supplier Management:

• Liaise with third-party vendors, contractors, and service providers for facility maintenance, cleaning, security, and landscaping.
• Manage contracts and agreements with vendors, ensuring services are delivered according to specifications and standards.
• Track and verify invoices from vendors and coordinate payments with the finance department.

Health & Safety Compliance:

• Ensure facilities adhere to health, safety, and environmental standards, including OSHA and local regulatory guidelines.
• Implement and monitor emergency response procedures, including evacuation plans and safety protocols.
• Conduct regular safety audits and training sessions to promote a safe work environment.

Space Management & Facility Planning:

• Assist in space planning and utilization analysis to optimize the workplace layout and accommodate team growth.
• Support moves, additions, and changes within the facility, coordinating with internal teams and movers when required.
• Maintain up-to-date facility floor plans and occupancy records.

Inventory and Supplies Management:

• Monitor and maintain inventory of facility supplies and equipment, including office supplies, cleaning materials, and first aid kits.
• Manage ordering and restocking processes to prevent shortages and ensure availability of essential items.

Administrative and Reporting Duties:

• Maintain accurate records of facility activities, including maintenance schedules, vendor contracts, and equipment warranties.
• Prepare reports on facility performance, issues, and improvements for management review.
• Assist the Facilities Manager in budgeting, forecasting, and tracking expenses for facility related costs.

Qualifications:

• Education: Bachelor’s degree in Facilities Management, Business Administration, or a related field (preferred).
• Experience: 2+ years of experience in facility management, operations, or a similar role.
• Technical Skills: Knowledge of building maintenance processes and systems (HVAC, electrical, plumbing); familiarity with safety and compliance regulations.
• Soft Skills: Strong organizational, multitasking, and communication skills; problem-solving ability; excellent attention to detail.
• Software: Proficiency in Microsoft Office Suite; experience with facility management software is a plus.

Working Conditions:

• Physical Requirements: This role requires some physical activity, including walking, lifting, and inspecting building facilities.
• Schedule: Full-time; may require occasional evening or weekend work for facility emergencies or special projects.

Key Competencies:

• Organizational Skills: Ability to manage multiple tasks and prioritize effectively.
• Communication: Clear, professional communication with team members, vendors, and management.
• Attention to Detail: Diligence in monitoring facility needs and identifying issues.
• Problem-Solving: Ability to troubleshoot facility issues promptly and implement effective solutions.
• Sense of Urgency: Ability to work on holidays and long hours depending on work orders.