Fleet & Logistics Coordinator

The Fleet & Logistics Coordinator is responsible for managing and coordinating fleet-related activities, logistics support, procurement processes, and supplier coordination to ensure smooth day-to-day operations. This role plays a key part in maintaining accurate fleet records, supporting procurement decisions, managing purchase orders, and ensuring timely communication with internal teams and external suppliers.

1. Fleet Management & Fleet IO

• Manage Fleet IO administration, including:
• Vehicle purchases and disposals
• Registration renewals
• Plate updates and record maintenance
• Coordination of Verizon installs and de-installs
• Maintain accurate and up-to-date fleet records
• Coordinate with suppliers and internal stakeholders on fleet-related matters

1. Logistics Coordination

• Support logistics planning and coordination across the business
• Ensure vehicles and resources are available and aligned with operational needs
• Identify and flag potential issues, delays, or risks impacting logistics

1. Procurement & Supplier Coordination

• Follow established procurement processes and SOPs
• Coordinate supplier communications and maintain supplier records
• Support cost-management initiatives and ensure procurement decisions align with business requirements
• Maintain an up-to-date list of suppliers and key contacts
• Escalate procurement matters requiring approval

1. Purchase Order (PO) Management

• Receive and manage incoming purchase orders
• Confirm PO acceptance and notify internal teams when jobs are approved to commence
• Track POs to ensure alignment with timelines and budgets

1. Reporting & Administration

• Prepare and maintain fleet, logistics, and procurement reports as required
• Ensure accurate record-keeping and documentation
• Provide timely updates and clear communication to stakeholders

1. Client & Stakeholder Communication

• Respond to client and supplier emails related to fleet, logistics, and procurement
• Ensure communication is clear, professional, and timely
• Escalate issues as appropriate

1. Additional Responsibilities

• Support the business with general administrative tasks as required
• Take on additional duties aligned with fleet, logistics, procurement, or business support, as assigned from time to time
• Assist with ad hoc projects to support team priorities and business needs

• Experience in fleet management, logistics coordination, procurement, or a similar role
• Strong organisational and coordination skills
• Excellent written and verbal communication skills
• High attention to detail with strong follow-through
• Ability to manage multiple priorities in a fast-paced environment