Administrative Assistant | Weekends Off | Day 1 HMO

Your Organization Skills Can Help Families Find Home

In the mortgage industry, timing is everything-and that includes your own. Trade burnout for breakthroughs as you help close deals and open doors for homebuyers. It's time to refinance your routine and build a future worth investing in.

Job Description

As an Administrative Assistant, you'll provide crucial support to executives by managing calendars, coordinating travel, preparing documents, and ensuring communication flows smoothly.

Job Overview

Work setup: Onsite, Makati

• Day 1 HMO coverage with free dependent
• Competitive Salary Package
• Night differential pay to maximize your earnings
• Prime office location in Makati (Easy access to MRT stations, restaurants, and banks)
• Fixed weekends off
• Unlimited upskilling through Emapta Academy courses (Want to know more? Visit https://bit.ly/EmaptaTrainingCalendar)
• Free 24/7 access to our office gyms (Ortigas and Makati) with a free physical fitness trainer!
• Exclusive Emapta Lifestyle perks (hotel and restaurant discounts, and more!)
• Unlimited opportunities for employee referral incentives across the organization
• Standard government and Emapta benefits
• Total of 20 annual leaves to be used on your own discretion (including 5 credits convertible to cash)
• Fun engagement activities for employees
• Mentorship and exposure to global leaders and teams
• Career growth opportunities
• Diverse and supportive work environment

• At least 2 -3 years of proven experience as an Administrative Assistant or similar role, preferably in a remote or virtual setting.
• Exceptional organizational and time-management skills, with the ability to prioritize tasks effectively.
• Strong written and verbal communication skills, with keen attention to detail.
• Proficiency in Microsoft Office Suite and other relevant software applications.
• Ability to work independently with minimal supervision, while also collaborating effectively in a team environment.
• Discretion and confidentiality when handling sensitive information.

Your Daily Tasks

• Coordinate and manage executive schedules, including meetings, appointments, and conference calls
• Resolve scheduling conflicts efficiently and communicate changes promptly

• Monitor and respond to emails on behalf of executives
• Prioritize urgent messages and draft responses
• Organize and categorize emails to streamline communication

• Arrange flights, accommodations, and transportation for executives and team members
• Prepare detailed itineraries and travel documents

• Draft, edit, and proofread correspondence, reports, and presentations
• Maintain organized filing systems for electronic and physical documents
• Ensure easy retrieval and protect confidentiality

• Prepare meeting agendas, materials, and presentations
• Attend meetings, take accurate minutes, and follow up on action items

• Handle incoming calls and inquiries and direct them appropriately
• Complete expense reports, purchase orders, and administrative forms accurately and on time

• Input and update data in databases, spreadsheets, and systems
• Conduct regular audits to ensure data accuracy and compliance

• Assist project managers in coordinating tasks, deadlines, and resources for various projects
• Track project progress and report key milestones

• Act as point of contact for clients, vendors, and partners
• Provide customer service and resolve inquiries or issues promptly
• Facilitate communication between internal and external stakeholders

About the Client

Their broad product portfolio and people-first approach make them an industry leader-growing rapidly while supporting their team every step of the way.

Who Are We

We support your success in a diverse, inclusive environment focused on personal and professional growth. Apply now and be part of the #EmaptaEra!