Accounting Assistant (Invoice to Pay Associate)
Asticom Santa Rosa
About the role
Asticom Technology Inc is seeking an Accounting Assistant (Invoice to Pay Associate) to join our finance team on a contract basis. This role is pivotal in supporting the efficient processing and management of accounts payable functions within our organisation.Based in Santa Rosa City, Laguna, this position offers the opportunity to develop expertise in invoice processing, vendor management, and financial record-keeping whilst contributing directly to the accuracy and timeliness of our financial operations.
As an Invoice to Pay Associate, you will play a critical role in ensuring that all vendor invoices are processed accurately and payments are made in accordance with our policies and procedures.
Key responsibilities- Processing and verifying vendor invoices against purchase orders and delivery documentation to ensure accuracy and authorisation
- Entering invoice data into the accounting system and maintaining detailed records of all accounts payable transactions
- Scheduling and processing payments to vendors whilst ensuring compliance with payment terms and discount opportunities
- Reconciling vendor statements and investigating discrepancies or disputed invoices
- Maintaining vendor files and updating vendor information in the system
- Preparing and distributing accounts payable reports to management
- Assisting with month-end and year-end closing procedures for the accounts payable function
- Communicating with vendors regarding payment status, invoice inquiries, and resolution of payment issues
- Supporting the implementation of accounts payable processes and best practices to improve efficiency and accuracy
- Proven experience in accounts payable processing or a similar accounting role
- Strong proficiency with accounting software and Microsoft Excel for data management and reconciliation
- Excellent attention to detail with a commitment to maintaining accuracy in financial records
- Well-organised approach to managing multiple invoices and payment schedules simultaneously
- Solid understanding of accounts payable processes, including invoice matching and payment processing
- Strong communication skills with the ability to interact professionally with internal teams and external vendors
- Ability to work independently whilst being a collaborative team player
- High school diploma or equivalent; certification in accounting (such as AAA or similar) is preferred
- Familiarity with ERP systems and experience with accounts payable in a technology or fast-paced environment would be advantageous.
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