Fleet & Office Admin Assistant
InfiniVAN Makati Full-time
Key Responsibilities
- Maintenance & Compliance: Scheduling preventive maintenance (PMS), tracking repair history, and managing vehicle registrations, inspections, and renewals.
- Data Administration: Maintaining accurate databases for vehicle assets, fuel consumption, mileage, and driver assignments.
- Document Management: Organizing insurance documents, traffic violation reports, and tracking insurance claims.
- Driver & Vendor Support: Providing support for driver queries (e.g., fuel card issues, RFID) and coordinating with mechanics, suppliers, or service providers.
- Reporting: Preparing reports on fleet expenses, utilization, and performance to help improve efficiency.
- Process and verify utility bills, and rentals
- Prepare billing summaries and monthly expense reports
- Handle email correspondence, phone calls, and scheduling
- Prepare reports, spreadsheets, and other administrative documents
- Maintain confidential company records and information
- Assist management and other departments with administrative tasks
- Perform other duties assigned by supervisors
- 1–3 years in fleet administration, logistics, or administrative support.
- Strong proficiency in Microsoft Excel
- Strong organizational and multitasking skills
- Good communication and interpersonal skills
- Good recordkeeping and documentation skills
- Time management and problem-solving abilities
- Detail-oriented and able to work under pressure
- Bachelor’s degree in Business Administration, Operations Management, or related field preferred.
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