Tech-Savvy Virtual Assistant with Content Creation and Automation Skills - San Jose del Monte

I’m Rhino Julie, and I LOVE building super teams to service our clients' needs.

If you love a challenge, love problem solving, love working with others (and also love working by yourself LOL), and it makes you happy when you overdeliver for clients, I want you on my team!

My promise to you:

I provide a FUN working environment.

We are constantly learning new things.

We are a team who wants to be the best at what we do, which means you have the BEST teammates.

I ALWAYS pay on time.

I treat all of my team members with respect and love.

Client Overview:

Chelsea is an amazing business consultant. She is super direct, but she has a heart of gold, and cares so much. She is looking for a unicorn who can help her with administrative tasks so she can work on her zone of genius!

Client Requirements:

• Must be able to work from 8am-12pm Pacific Time (US)
• Must be able to work 20 hours weekly
• Must have experience with administrative assistance or any similar role
• Must have experience with Canva, content creation, and design
• Must understand CRMs and how they work
• Must be familiar with automating processes and comfortable navigating Zapier, HubSpot, and possible other market research/marketing tools
• Must be an excellent writer - you can use AI, but you can't rely on it too much
• Must have EXCELLENT communication skills
• Must be super organized
• Detail-oriented with a commitment to quality control
• Must be a whiz at documenting and streamlining processes
• Must be proactive, curious, and persistent
• Must be willing to ask all the questions until you get the right answer!
• Nice to have: someone with a working knowledge of highly regulated industries (specifically government if possible!)
• Must be female

Software tools used by the client:

• HubSpot
• Zapier
• LinkedIn
• YouTube
• Facebook
• Canva
• Monday.com
• Descript
• Microsoft Office Suite
• Excel

Responsibilities/Tasks:

• Manage Chelsea’s podcast, including:
• Editing episodes in Descript
• Publishing episodes
• Publicizing the episodes on LinkedIn, YouTube, and Facebook
• Managing guest scheduling and post scheduling for podcast guests
• Editing podcast posts
• Manage Zapier integrations
• Help implement Chelsea’s marketing plan
• Create metrics/measurements to inform the team as to what is working and what isn’t, to be able to adjust the plan as needed
• Help design and develop client assets and other contents
• Help advertise Chelsea’s webinar on different platforms
• Assist in crafting and editing the assets Chelsea is putting together for webinars
• Solicit and publish blog posts from webinar guests
• Help implement automation in marketing efforts
• Keep the CRM updated with leads, deals, and help with outbound marketing emails
• Create LinkedIn posts (for the podcast and webinars)
• Review podcast audio and show notes to ensure accuracy of podcast guest information
• Document and streamline processes, and suggest areas of improvement to generate efficiencies in the business
• Identify companies and decision-makers that meet Chelsea’s target audience criteria
• Follow up with previous leads to re-engage them and see if the current timing presents opportunities to work together

Low Priority:

• Manage and coordinate travel arrangements
• Assist in managing Chelsea's calendars, appointments, and schedules
• Help execute Chelsea's conference strategies
• Write executive summaries for proposals based on detailed descriptions of clients’ companies

Pay and Benefits:

• Competitive hourly rates
• Wellness package
• Squad Breaks (paid time off)
• Quarterly performance bonuses
• Holiday and year-end bonuses
• Annual appraisal

Our super cool hiring process:

• We have real people communicating with you and looking at your application!
• We PAY you to take a Paid Test for the client you're applying for to make sure you like the job and you have the skills for it.
• At any time, you can check out the other clients we have and ask to take Paid Tests for them, as well!

So we appreciate your help in preparing your details to present to our clients.