Sales Administrative Assistant (Logistics)

• Embark on a fulfilling and engaging career.
• Great salary package & benefits plus a great working environment.
• Escape the ordinary and start your career journey with us.
• Earn generous benefits + personalized L&D program

This is a permanent, full-time role, office-based in Cebu Business Park.

About BSA Solutions

A place where the best and brightest minds meet to build a community of successful companies.

Summary: The Sales Administrator is responsible for the order entry, billing, logistics tracking, analytics, and other business functions related to our Millwork Mill Direct business. This role will work directly with our Millwork Directs Department.

Product Category Includes:

• Mouldings and S4S Boards.
• Interior and exterior door jambs and other wood components.

Essential Duties and Responsibilities include, but are not limited to the following:

• Accurately enter customer orders into the system in a timely manner.
• Verify order details, including product specifications, quantities, pricing, and shipping information.
• Process order modifications, cancellations, and returns as needed.
• Maintain organized and up-to-date order records and documentation.

• Accurately generate and process customer invoices based on completed orders.
• Verify order details, pricing, taxes, and applicable discounts before billing.
• Ensure timely and accurate billing in accordance with company policies and contractual agreements.
• Maintain detailed and organized records of all invoices, payments, and billing-related correspondence.

• Monitor and track the movement of offshore shipping containers from origin to destination.
• Maintain accurate records of container statuses, estimated arrival times, and any delays.
• Coordinate with shipping lines, freight forwarders, and port authorities for real-time updates.
• Communicate container status and potential disruptions to internal teams and customers.
• Utilize tracking software, ERP systems, and online carrier portals to update shipment records.

• Assist in processing purchase orders (POs) and ensuring accuracy in order details.
• Maintain and update procurement records, supplier contracts, and purchase agreements.
• Communicate with vendors to confirm order details, pricing, and delivery schedules.

• Collect, analyze, and interpret sales data to identify trends, opportunities, and areas for improvement.
• Develop and maintain dashboards and reports to track key sales performance metrics (e.g., revenue, margins, customer acquisition).
• Build and maintain supplier and customer databases, ensuring data accuracy and completeness.
• Ensure data integrity by performing regular audits and clean-ups of sales records.

• Completes all action items in a timely manner.
• Response times are quick and show a sense of urgency.
• Communicates well across all business functions to satisfy customer needs.

• To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The job functions require the possession of a valid state driver’s license.

Other Skills and Abilities:

• The sales representative must have a competitive attitude and desire to succeed. Candidate should have above average skills in Microsoft Windows, Word, Excel, and PowerPoint. They should have excellent communication skills, both oral and written. Attention to detail a must. Must have time management skills, be self-motivated, be able to build relationships, and always maintain a positive attitude. Customer facing roles require maintaining a professional appearance and providing a positive company image to the public. Position requires travel with overnight stay.

Physical Demands:

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this job, the employee is regularly required to talk or listen. The employee must be able to lift, stock, cull, or inspect material on a daily, weekly, or monthly basis.

Benefits

WHY YOU SHOULD JOIN US

BSA Solutions, Inc. emphasizes in:

• Providing you with competitive compensation and benefits that exceed market standards and the Labor Law.
• Ensuring your health and well-being with a comprehensive and generous HMO benefits package for you and one dependent from the start date, a 24/7 employee assistance program, mental health assistance with licensed practitioners, and in-house fitness and wellness programs.
• Encouraging you to take ownership of your choices and be accountable for your personal growth, happiness, and success.
• Challenging your status quo, pushing your boundaries for you to embrace your potential and pursue greatness.
• Building supportive and inclusive communities that inspire and uplift each other, fostering a sense of belonging and connection among its employees and the wider local communities.
• Encouraging you to be authentic, be true to yourself, embrace your uniqueness, and live a fulfilling and purpose-driven life.
• Promoting a growth mindset and a commitment to lifelong learning and encouraging you to seek knowledge, explore new experiences, and embrace challenges as opportunities for personal and professional development.
• Encourages you to appreciate each moment and find balance in your lives, being fully present, cultivating mindfulness, and finding joy in the present.
• Encouraging you to set clear intentions, align your actions with your values, and make conscious choices that contribute to your overall well-being and happiness.

Join us and connect and collaborate with bright minds. Be part of a culture of equity, diversity, and inclusion, where you can showcase your unique talents and expertise to create successful outcomes for you, the client, and the company. All qualified applicants will receive consideration for employment without regard to gender, gender identity/orientation, race, colour, religion, origin, or other characteristics.