Finance Officer

JOB DESCRIPTION:

• Monitor and record daily sales reports, delivery receipts, discounts, voids, and payment modes (cash, cards, digital wallets).
• Reconcile POS sales data with actual deposits and remittances; flag and report discrepancies to the Restaurant Manager immediately.
• Maintain updated records of cash advances, petty cash releases, and liquidation reports with complete supporting documentation.
• Prepare and encode daily expenses and income reports into the accounting system or spreadsheets provided.

• Coordinate with approved suppliers to place purchase orders for raw materials, packaging, equipment, and supplies based on par levels.
• Monitor delivery timelines and verify completeness, condition, and accuracy of items upon receipt (in coordination with BOH or Kitchen Lead).
• Ensure all Purchase Requests (PRs), Purchase Orders (POs), and Receiving Reports (RRs) are filed and signed accordingly.
• Evaluate supplier pricing trends and recommend more cost-effective options or alternative vendors as needed.

• Conduct weekly and month-end inventory counts together with the Kitchen and FOH leads; ensure inventory sheets are signed and reconciled.
• Encode inventory usage and compute food cost, beverage cost, and packaging cost variances against standard usage.
• Investigate and report inventory losses or shrinkage, including spoilage, over-portioning, or unrecorded wastage.
• Generate inventory valuation reports and submit to the Restaurant Manager for review.

• File official receipts, invoices, supplier billings, employee reimbursements, and BIR-required documents in chronological order.
• Prepare monthly financial statements (income statement, P&L summary, cash flow summary) and coordinate with external accountant/bookkeeper.
• Maintain confidentiality of all financial records, employee payroll details, and supplier contracts.
• Assist in preparation of requirements for business permits, renewals, and BIR filings with external compliance consultants.

• Ensure that all expenses are pre-approved and within the authorized budget thresholds.
• Support audits by providing complete records, source documents, and data reconciliation.
• Recommend improvements in financial procedures, procurement practices, or control systems.
• Perform other finance-related tasks as may be assigned by the owner or manager.

QUALIFICATIONS:

• Bachelor’s degree in Accounting, Finance, or Business Administration preferred.
• Minimum of 1–2 years’ experience in accounting, purchasing, or inventory—preferably in a food & beverage or retail setting.
• Proficient in MS Excel or Google Sheets; experience with POS and accounting software is an advantage.
• High attention to detail, excellent record-keeping, and data integrity.
• Trustworthy, discreet, and comfortable handling confidential financial information.
• Strong communication skills in English and Filipino.