Executive Assistant
Philippines Full-time
Job Title: Executive Assistant
Location: Remote
Manage and organize the client’s email inbox, calendar, and task lists
Conduct research as needed (vendors, materials, project data, etc.)
Assist with document preparation, submittals, and data entry
Coordinate communications across departments and subcontractors
Support the client in organizing and tracking project milestones
Use project management tools to update and follow up on tasks
Proven experience as an executive assistant, virtual assistant, or in a similar administrative role
Familiarity with project management tools (e.g., ClickUp, Trello, Asana)
Excellent written and verbal communication skills
Strong organizational and time management abilities
Self-motivated, resourceful, and proactive in problem-solving
Experience in the construction industry is a plus but not required
Preference for candidates who understand U.S. business hours and workplace context
Location: Remote
Schedule: Full-Time | Monday – Friday | 9:00 AM – 5:00 PM (U.S. Hours)
About the Role
A growing construction company is seeking a highly organized and detail-oriented Executive Assistant to support the client, who currently handles a wide range of responsibilities including office administration, project estimation, and construction project management.This position is best suited for someone who thrives in a fast-paced environment and can take initiative while managing daily tasks with minimal supervision.
Key ResponsibilitiesManage and organize the client’s email inbox, calendar, and task lists
Conduct research as needed (vendors, materials, project data, etc.)
Assist with document preparation, submittals, and data entry
Coordinate communications across departments and subcontractors
Support the client in organizing and tracking project milestones
Use project management tools to update and follow up on tasks
Provide general administrative support to improve operational efficiency
Preferred QualificationsProven experience as an executive assistant, virtual assistant, or in a similar administrative role
Familiarity with project management tools (e.g., ClickUp, Trello, Asana)
Excellent written and verbal communication skills
Strong organizational and time management abilities
Self-motivated, resourceful, and proactive in problem-solving
Experience in the construction industry is a plus but not required
Preference for candidates who understand U.S. business hours and workplace context
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Job Description
Posted on 31 May 2025
EXECUTIVE ASSISTANT
• Perform backup activities to secure information.
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CITY OF MANILA, NCR, FIRST DISTRICT...