Procurement assistant manager

Make your next big career move by applying as KMC Solutions' next PROCUREMENT ASSISTANT MANAGER!

The position demands expertise in vendor management, negotiation, and strategic analysis, contributing to the organization’s success in meeting operational and new project requirements.

On top of your salary, here are the exciting benefits you can look forward to:

• You’ll be interacting with key players such as C-level executives from enterprise-level organizations, which can expand your skills and network.
• Making sound decision-making and flexibility to ensure team dynamics and productivity.
• Hybrid work setup
• Competitive salary and benefits
• HMO + free dependent
• Access to KMC's exclusive pantry (MadMax Coffee, Fresh Fridge)
• Diverse learning & growth opportunities
• Accessible Cloud HR platform (Sprout)
• Above standard leaves

The main responsibilities of a PROCUREMENT ASSISTANT MANAGER include:

• Lead and manage the daily operations of the Procurement team, ensuring effective purchasing and vendor management.
• Oversee the implementation and adherence to procurement processes and compliance guidelines.
• Develop and execute effective sourcing strategies and manage vendor partnerships to support organizational goals.
• Address and resolve escalated vendor-related issues or concerns, ensuring timely deliveries and minimal impact on operations.
• Negotiate vendor contracts to secure favorable terms, cost-efficiency, and high-quality products.
• Generate and analyze purchasing reports, evaluating team performance and identifying areas for improvement.
• Mentor, train, and motivate procurement team members to achieve collective objectives and professional growth.
• Provide strategic leadership in managing vendor relationships and service delivery for key projects, including Refresh Projects, New Builds, and routine operations.
• Review purchase orders to ensure accuracy before submission for departmental approval.
• Monitor and assist with overseas shipment orders, ensuring compliance with terms, contracts, and delivery timelines.
• Lead and actively participate in cross-departmental projects related to procurement and business development.
• Evaluate team performance, capacity, and workload based on organizational needs and goals set by executive management.
• Participate in ISO and financial audits, ensuring compliance with regulatory standards and organizational policies.

To apply, you must be an expert on the following requirements:

• Education: Bachelor’s degree in Business, Accounting, Administration, Management, Finance, Marketing, Operations, or a related field.
• Experience: Minimum of 5 years in procurement or purchasing, with at least 2 years in a supervisory or people management role.
• Vendor & Supplier Management: Skilled in building strong vendor relationships, resolving conflicts, and supporting long-term partnerships.
• Negotiation & Contracting: Proven ability to negotiate favorable terms and manage vendor contracts for compliance and value.
• Strategic Sourcing: Experience in developing sourcing strategies, conducting market research, and evaluating suppliers.
• Supply Chain & Logistics: Knowledge of domestic and international supply chains, inventory flow, customs, and delivery management.
• Process Improvement: Ability to enhance procurement efficiency, implement automation, and reduce costs.
• Financial Acumen: Strong budgeting, cost control, and financial analysis skills related to procurement activities.
• Regulatory & Risk Compliance: Familiarity with procurement standards, risk assessment, and compliance, including PEZA regulations and importation processes.
• Data & Reporting: Proficient in analyzing procurement data, KPIs, and generating actionable reports.
• People Management: Demonstrated leadership and team development; experience in supervising procurement staff.
• Project Coordination: Capable of managing procurement aspects of major projects, including planning and stakeholder coordination.
• System Proficiency: Experience with ERP systems (e.g., NetSuite), procurement modules, and strong Microsoft Office skills.
• Ethical Sourcing: Understanding of sustainable and socially responsible procurement practices.

It will also be favorable if you are knowledgeable in:

• Leadership and Communication: Demonstrates strong leadership abilities with excellent oral and written communication skills; customer-focused and solution-oriented.
• Business Acumen: Ability to assess risks and understand their potential impact on operations, enabling informed decision-making.
• Financial and Logistics Knowledge: Solid understanding of financial principles and overseas shipment processes, ensuring smooth procurement operations.
• Vendor Management Expertise: Proficient in vendor management, including developing effective strategies to maintain strong partnerships.
• Commitment and Focus: Demonstrates a strong work ethic with a focus on achieving results and consistently meeting deadlines.
• Analytical Skills: Highly detail-oriented with strong analytical and critical thinking capabilities to resolve issues and drive improvements.
• Problem-Solving Ability: Capable of assessing and addressing issues proactively, ensuring timely resolution.
• Organization and Teamwork: Strong organizational skills and a collaborative team player, fostering a positive and productive work environment.