Accounting Associate

You are to assist the Finance Manager in directing the financial activities of the Hotel.

• Assist in managing revenues received and dispersed including accounts receivable, accounts payable, payroll, audit, and General Ledger reporting
• Assist with analyzing financial statements on a monthly basis and report any variances to the concerned department heads.
• Assist with financial and tax audits
• Assist with preparing tax returns and corporate reporting requirements
• Assist the Finance Manager with systems administration, G/L account reconciliation, budget preparations, inventories, monthly closings and P & L responsibility
• Assist the Finance Manager with completing the year-end audit process
• Review and approve all reconciliation and audit work papers
• Post city ledger payments in PMS, reconcile and bill all city ledger accounts via SOA
• Perform follow-up billing and credit collection documentation and inform manager of any potential uncollected accounts
• Reconcile bank statements or preparation of Bank reconciliation
• Prepare replenishment/reimbursable invoices
• Reviewing all ledger details, guest ledger, city ledger and deposit ledgers to validate proper payment and revenue posting.
• Coordinate with the PMS team, if any imbalance or difference is found on the ledger
• Review the postings, payments, and revenue and guest balance reports on a daily basis
• Maintain accounting data base
• Assist with reimbursable invoicing
• Prepare cash vouchers
• Charges expenses to accounts and cost centers by analyzing cost invoice/expense reports by analyzing invoice/expense reports
• Set up new accounts according to established credit policy
• Assist in reconciling open account status items
• Input General Cashier Summary and maintain file
• Record General Ledger and city ledger reconciliation
• Record and analyze revenues and expenses on a monthly basis
• Maintain contracts for vendors
• Process and authorize purchase requests, as needed
• Prepare monthly audits of inventories

EDUCATIONAL BACKGROUND

College graduate, preferably with a degree in accountancy or financial management

EXPERIENTIAL REQUIREMENT

ü At least 1 year of experience in managing revenues received and dispersed including accounts receivable, accounts payable, payroll, audit, and General Ledger reporting in hospitality industry, is an advantage.

ü Familiar with accounting systems preferred.

ü Strong attention to detail, organization, and time management skills.

ü Must be willing to work on shifts, weekends, and holidays depending on operational requirements.