Administrative & Communications Specialist (ZR_23024_JOB)

This is a remote position.

Administrative & Communications Specialist

Schedule: Monday to Friday, 9AM to 5PM Eastern Time

The ideal candidate is highly organized, an exceptional communicator, tech-savvy, and eager to grow with a dynamic company.

Key Responsibilities:

• Manage client and internal email communication professionally and efficiently
• Schedule and coordinate meetings using ClickUp and manage data entry in Airtable
• Conduct daily operational checks to ensure meetings and tasks are accurately scheduled
• Provide backup support to the Service Coordinator when needed
• Assist with resume screening, interview scheduling, and internal onboarding
• Maintain confidentiality and accuracy in handling sensitive business information

• Draft and edit emails, newsletters, memos, and announcements with a polished, professional tone
• Create, schedule, and manage social media posts (primarily on LinkedIn)
• Assist in writing, editing, and proofreading meeting minutes (high priority task)
• Support development of SOPs and internal documentation
• Contribute to the creation of training materials based on internal processes
• Write and maintain website content and blog posts with a focus on clarity and SEO optimization
• Draft professional articles and summaries for publication or client use
• Conduct research and compile findings to support marketing or strategy initiatives
• Help coordinate event sign-ups, calendar planning, and logistics

• Strong written and verbal communication skills; exceptional proofreading/editing ability
• Proficiency with ClickUp, Airtable, Google Suite, and Microsoft Office tools
• Experience in content creation, marketing, or communications preferred
• Knowledge of SEO and content management best practices is a plus
• Excellent organizational and time management skills
• Ability to work independently in a remote environment and proactively solve problems
• Familiarity with social media platforms (especially LinkedIn)
• Discretion and professionalism in handling confidential information
• A fast learner with a growth mindset and a strong sense of ownership

Benefits

Independent Contractor Perks:

• HMO Coverage for eligible locations
• Permanent work-from-home arrangement
• Immediate hiring
• Stable freelance opportunity

ZR_23024_JOB